Medical Administrative Assistant

Overview:

Established Pain Management practice seeking a detail-oriented and reliable Medical Administrative Assistant. This role focuses on insurance verification, referral coordination, and administrative workflow support in a fast-paced specialty practice. This is not a traditional front desk role and not a dedicated prior authorization position. However, candidates must have a strong understanding of insurance processes and prior authorization workflows. Reliable transportation and the ability to travel between satellite office locations is required.

Core Responsibilities:

• Verify insurance eligibility, benefits, and referral requirements
• Ensure all required documentation is in place prior to patient visits
• Coordinate referrals and communicate with referring providers
• Support authorization workflows by gathering required information and documentation
• Communicate with patients regarding insurance requirements and scheduling updates
• Maintain accurate and organized patient records within EHR systems
• Assist with front desk/check-out functions as needed (secondary responsibility)
• Maintain HIPAA compliance and confidentiality standards

Required Qualifications:

• Minimum 1-2 years of medical office experience (REQUIRED)
• Strong understanding of insurance verification and referral processes
• Familiarity with prior authorization workflows (REQUIRED
• not primary responsibility)
• Proficiency with EHR systems and computer-based scheduling platforms
• Ability to multitask, prioritize, and manage follow-ups
• Strong attention to detail and organizational skills
• Professional communication skills
• Reliable transportation and willingness to travel between locations (REQUIRED)

Preferred Qualifications:

• Experience in pain management or specialty practice
• Bilingual (English/Spanish) preferred

Work Expectations:

• Full-time availability
• Flexible schedule based on operational needs
• Consistent attendance, reliability, and accountability required

Benefits:

• PTO, holidays, health insurance,401k etc.

Equal Opportunity Employer:

We are an equal opportunity employer and consider all qualified applicants in accordance with applicable laws. This role is best suited for candidates with strong administrative and insurance experience in a medical setting.

Pay:

$18.00

• $20.

00 per hour

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Work Location:

In person