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Clinical Administrative Assistant II - Head & Neck
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Cleveland Clinic
Cleveland, OH (In Person)
Full-Time
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Job Description
Join Cleveland Clinic's Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. Cleveland Clinic's Head & Neck Institute is one of the most distinguished otolaryngology medical centers in the country. The multi-specialty institute is made up of more than 40 staff physicians practicing several highly specialized tertiary care services including Hearing and Speech, Head and Neck Surgery, Laryngotracheal Reconstruction, Nasal and Sinus Disorders, Otology-Neurotology, Pediatric Otolaryngology and Vestibular and Balance Disorders. A caregiver in this position works 8:00am to 5:00pm. A caregiver who excels in this role will: Patient Facing Manage incoming correspondence for disbursement to the appropriate practice. Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately. Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system. Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc. Manage physician clinic schedules, including slot management and reconciling scheduling errors. Collect insurance information, forward it to Patient Financial Advisors and follow-up as required. Assist patients with check-in for virtual appointments. Initiate patient referral processes and monitor referrals for empaneled patients. Assist with messages and inbound calls. Other duties as assigned. Administrative Respond to provider's emails and manage staff out-of-office arrangements. Respond to referral emails Schedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal. Offer IT assistance. Arrange and execute all department events and manage incoming mail. Take and transcribe meeting minutes. Other duties as assigned. Minimum qualifications for the ideal future caregiver include: High School Diploma or GED 3 years of administrative assistant experience in a professional setting OR Associate Degree or Bachelor's Degree may substitute two years of experience Experience with Electronic Medical Records Must complete EPIC training during first year Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point) •Experience may be assessed with an on-line Skills Assessment Preferred qualifications for the ideal future caregiver include: Associate's Degree Healthcare experience Typing proficiency with accuracy