Clinical Administrative Assistant

Clinical Administrative Assistant Northwest Medical Specialties, PLLC - 2.9 Puyallup, WA Job Details Full-time $24.60 - $34.11 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Life insurance Qualifications Interpersonal skills Computer literacy Executive administrative support Research Attention to detail Clerical experience Phone etiquette

Full Job Description Summary:

The Clinical Administrative Assistant plays a vital role in supporting providers and enhancing the delivery of patient care through a combination of clinical coordination and high-level administrative support. This position serves as a central point of connection between patients, providers, and care teams, ensuring seamless communication, efficient workflows, and a consistently high-quality care experience. Through proactive organization, attention to detail, and responsiveness, this role helps optimize provider effectiveness while contributing to a smooth, patient-centered operation. Essential Duties and Responsibilities include the following: Assist providers with documentation, including creating and transcribing medical records and visit notes under provider supervision Ensure accurate, timely, and complete medical chart documentation Support patient flow through scheduling, referral coordination, and follow-up care Serve as a liaison between providers, patients, and care teams to ensure clear communication and continuity of care Collaborate with internal departments to resolve barriers and prevent delays in patient care Assist with provider team calls and coordinate communication with external care partners Participate in patient visits as requested and support discharge processes Monitor patient follow-ups, callbacks, and care coordination tasks Ensure patient records are obtained, maintained, and appropriately distributed Support provider charge capture, documentation accuracy, and basic auditing/billing processes Attend departmental and care team meetings as needed Coordinate calendars, meetings, and conference room scheduling across teams Provide administrative support to leadership and/or Board of Directors, including preparing materials, transcribing minutes, maintaining records, and supporting special projects Prepare reports, presentations, and conduct research using various tools Assist with travel arrangements, itineraries, and expense reimbursements Maintain professional communication via phone, email, and written correspondence Handle confidential and time-sensitive information with discretion Manage competing priorities, working proactively to meet deadlines and ensure follow-through Provide general administrative support to team members and leadership as directed Maintain strict adherence to HIPAA and patient confidentiality standards Comply with all company policies, procedures, and regulatory requirements Perform other administrative or clinical support duties as assigned May provide executive-level operational or personal support, including coordinating select non-business matters, appointments, and logistics to optimize leadership effectiveness

Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to manage a multitude of emotional situations Ability to work in a fast paced working environment Self-motivated Able to manage several projects independently and simultaneously Detailed, thorough, and possessing excellent follow-through skills Desire to be proactive and create a positive experience for other team members Ability to maintain a professional demeanor Prior work experience that demonstrates a track record of operational excellence Highly organized with effective communication skills Flexibility to work both independently and remotely at times Travels/works from various clinic locations as needed Education/Experience Two (2) or more years of administrative assistant experience required Prior meeting/event management experience preferred Experience in a medical setting preferred Proficient knowledge of medical terminology Excellent computer skills Benefit information can be found here:https://www.nwmedicalspecialties.com/about-us/careers/benefits/

Job Type:

Full-time Pay:

$24.60 - $34.11 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off

Experience:

Administrative:

2 years (Required)

Clinical:

2 years (Required)

Work Location:

In person