Medical Administrative Assistant Jobs in USA, IL, Mundelein | Rose International Job

Required Education

• High School Diploma
• Minimum experience required: 4 to 7 years of administrative experience (medical/healthcare setting highly preferred in lieu of formal education requirements).Required Skills

• Confidentiality & Compliance:

  Exceptional discretion; ability to handle sensitive information and adhere to HIPAA and privacy regulations.

• Document Processing:

  Proficiency with digital scanning, PDF creation, and handling digital fax/document routing systems.

• Bookkeeping:

  Basic accounting, invoicing, or bookkeeping experience (managing, tracking, and processing invoices).

• Office Systems:

  Sorting/distributing physical mail, maintaining digital and physical filing systems, managing general office data/emails.
• Worker's Compensation (major plus): Familiarity with processing Worker's Compensation claims.

• Organizational:

  Strong attention to detail, especially when pulling files and cross-referencing records.

• Interpersonal:

  Professional, welcoming demeanor to handle in-person questions or visitors.

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Independence:

Independent, proactive, adaptable, comfortable wearing multiple hats.

Key Responsibilities:

• Receive, process, and manage highly confidential data, ensuring strict adherence to HIPAA and privacy regulations.
• Process incoming mail, including formal medical records requests and legal subpoenas. Gather corresponding information from physical paper files, scan, and prepare secure PDF packages for requestors.
• Manage incoming digital faxes; efficiently route Worker's Compensation claims to the appropriate insurance carriers.
• Take ownership of basic accounting tasks, including managing, tracking, and processing invoices.
• Sort and distribute physical mail, maintain digital and physical filing systems, and manage general office data/emails.
• Assist with light HR administration tasks, ensuring employee and company data is kept completely secure and contained.
• Serve as the welcoming face of the office, professionally handling any in-person questions or visitors.
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

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