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Office Manager / Bookkeeper
Job
RGI Foods
Sheffield, AL (In Person)
Full-Time
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Job Description
Job Summary We are seeking a highly organized and detail-oriented Office Manager / Bookkeeper to oversee daily office operations and manage financial records. The ideal candidate will possess strong administrative, bookkeeping, and team management skills, with experience in event planning, vendor relations, and human resources. This role requires excellent communication and organizational skills to ensure smooth office functioning and accurate financial management. The Office Manager / Bookkeeper will play a vital role in supporting the company's administrative needs, maintaining efficient workflows, and fostering a professional environment. Responsibilities Manage daily office operations, including front desk duties and multi-line phone systems Oversee calendar management, schedule appointments, and coordinate meetings Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial reporting Assist with payroll processing and human resources functions such as employee onboarding and record keeping Develop and implement office policies, procedures, and filing systems to enhance efficiency Coordinate vendor management activities, including contract negotiations and supply procurement Plan and organize company events and training sessions to support staff development Maintain accurate records of budgets, expenses, and financial transactions Supervise administrative staff and provide training & development opportunities Ensure proper phone etiquette and professional communication with clients, vendors, and team members Experience Proven experience in office management or administrative roles within a professional environment Strong bookkeeping background with proficiency in QuickBooks or similar accounting software Supervising experience with team management responsibilities preferred Familiarity with event planning, vendor management, human resources, payroll processing, budgeting, and office procedures Experience in medical office management or clerical work is a plus Excellent organizational skills with the ability to multitask effectively Strong communication skills to facilitate clear interactions across departments Prior experience managing calendar systems, filing systems, and multi-line phone systems is desirable Demonstrated ability to train staff and support ongoing development initiatives