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Office Manager
Job
AppleOne
Ontario, CA (In Person)
$71,200 Salary, Full-Time
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Job Description
Office Manager AppleOne - 3.8 Ontario, CA Job Details $62,400 - $80,000 a year 13 hours ago Benefits Dental insurance 401(k) Vision insurance Paid sick time Qualifications Office supply management OSHA (regulatory compliance area) Employee onboarding Budget-to-actual reports Defined contribution retirement plans Preparation of internal financial performance reports Sales reporting Office activity coordination Payroll tax Sales tax return preparation Payroll tax processing Accounts receivable management Team leadership Operations coordination Filing HR legal compliance Mid-level Invoice payment processing Employee data management Financial records management Compliance documentation Recruiting Paycheck issuance Deposits Safety records management Bank reconciliation Employee record maintenance Payroll record maintenance Journal entry management in accounting Use tax Full Job Description An established manufacturing and distribution company in Ontario, CA is seeking an experienced Office Manager for a stable, long-term direct hire opportunity. This 100% onsite role is ideal for a hands-on administrative leader who enjoys owning a wide range of office operations, including payroll, accounting, HR administration, compliance, reporting, and daily business support. The Office Manager will serve as the operational backbone of a small, close-knit office team while supporting an active field and logistics workforce. This is a great fit for someone who values consistency, accountability, teamwork, and the ability to make a meaningful impact in a reliable business environment. The company offers a collaborative setting, supportive leadership, steady hours, and the opportunity to become a highly valued member of the team. Key Responsibilities Manage accounts payable, accounts receivable, invoice processing, vendor payments, customer accounts, bank reconciliations, deposits, petty cash, and general ledger activity. Process weekly payroll, payroll journal entries, garnishments, deductions, PTO tracking, employee time records, and payroll-related reporting. Support HR administration, including onboarding, employee files, benefits coordination, 401(k) reporting, employment verifications, wage increases, and performance documentation. Maintain compliance records related to workers' compensation, OSHA logs, DOT and Non-DOT drug testing, DMV Employer Pull Notices, driver documentation, permits, licenses, registrations, and insurance records. Prepare management reports, sales reports, budget-to-actual reports, sales and use tax reports, annual filings, customer agreements, and other business records. Oversee daily office operations, including office supplies, filing systems, backup reception support, customer assistance, and recruiting support as needed.