Office Manager / Receptionist (Esthetician is a Plus) Med Spa

Office Manager / Receptionist (Esthetician is a Plus)

• Med Spa Pleasanton, CA 94588 $18
• $25 an hour
• Part-time $18
• $25 an hour
• Part-time Are you a detail‑oriented professional with a passion for beauty, wellness, and exceptional client care?

Our modern, high-end Med Spa is seeking an Office Manager/Receptionist to become the welcoming face and organizational backbone of our practice. This role is perfect for someone who thrives in a fast-paced aesthetic environment, loves interacting with clients, and can balance administrative excellence with warm, luxury-level service. An esthetician background or familiarity with skincare is a strong plus , though not required. Duties Client Communication — Manage inbound and outbound calls with professionalism, warmth, and efficiency. Front Desk Excellence — Greet clients, check them in/out, and ensure every guest receives a seamless, five-star experience. Scheduling & Rescheduling — Maintain accurate appointment calendars, assist with rescheduling, and coordinate provider schedules. Membership/Payments — Guide clients through membership/payment options and complete onboarding with clarity and confidence. Facial Scans — Operate facial imaging systems (training provided) and assist providers with scan preparation. Office Management — Maintain a clean, organized workspace, manage supplies, and support daily operational needs.

Skills & Qualifications Required Experience:

1-2 years in a front desk, receptionist, or administrative role (preferably in a spa, salon, or medical office).

Communication:

Exceptional verbal and written communication skills; polished, friendly, and professional.

Organization:

Strong multitasking abilities and attention to detail.

Tech Savvy:

Comfortable with scheduling software, POS/EMR systems, and basic social media platforms.

Professionalism:

Warm, polished appearance and demeanor suitable for a luxury medical environment.

Preferred Esthetician License:

A plus, but not required.

Industry Experience:

Med spa, dermatology, plastic surgery, or beauty industry background.

Passion:

Genuine interest in skincare, aesthetics, and wellness. What We Offer Competitive hourly pay based on experience Paid training on all systems, services, and protocols Employee discounts on treatments and products A supportive, elegant, and team-oriented work environment Opportunities for growth as the spa expands

Pay:

$18.00

• $25.

00 per hour

Work Location:

In person