Office Manager / Bookkeeper

Office Manager / Bookkeeper Crossroads Louisiana, Inc. New Orleans, LA Job Details Full-time $35,000 - $40,000 a year 5 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program 401(k) matching Qualifications Microsoft Word Accounting systems Microsoft Excel Microsoft Outlook Driver's License QuickBooks Online QuickBooks SharePoint Business Administration Business Associate's degree Full Job Description

EMPLOYEE QUALIFICATIONS

Associate or bachelor's degree in accounting, business administration, or related field preferred; relevant experience may substitute. Proficiency in QuickBooks Online, Peachtree/Sage, and Microsoft 365 (Word, Excel, Outlook, SharePoint). Have 3 work related references Have a valid driver's license, in good standing Pass a criminal background check

EMPLOYEE CHARACTERISTICS

Commitment to the Crossroads mission of providing life improvement services within supportive and respectful settings for adults with disabilities. Strong organizational skills with attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines. Excellent communication and interpersonal skills. Commitment to confidentiality, professionalism, and the mission of supporting individuals with IDD/DD (individuals with intellectual and developmental disabilities).

BASIC FUNCTION

Under the general direction of the Executive Administrator, the Client Account Bookkeeper is expected to provide vital financial and administrative support to ensure the smooth operation of the organization and

LDH/OCDD

compliance standards.

Client Account Bookkeeper's Duties and Responsibilities:

Supported Independent Living (SIL): Enter SSA/SSI deposits into each individual's ledger Receive individuals bills and pay them, entering them into each individual's ledgers including the ones that are paid by Crossroads and are auto-deducted. Receive request for funds and write checks to pay them then enter amounts and information into the individual's ledgers. Write checks to pay rent monthly, entering into ledger. Write haircut checks every other week. Balance individual checkbooks monthly. Call utility companies and medical facilities if there are problems with bills or equipment. Work with SIL manager/QIDP to get individuals below $2000.00 by end of month per SS requirements. Make deposits into individual accounts. (Make copies of all checks and deposit slips). Print Omnicare invoices for SIL individuals and pay (write checks). Work closely with SIL manager/QIDP with anything needed. File all bills, bank statements, and individual's paperwork into their individual files. Work with Auditors yearly making sure everything they need is available to them. Print rent invoices for individual's that receive Metro Money along with their signed invoices from Metro, scan and email to MHSD. Complete Social Security Rep Payee Reports Order checks for individual accounts Title XIX Community Homes Enter SSA/SSI deposits into QuickBooks/ QuickBooks Online monthly. Write rent checks monthly and also write checks for individuals monthly spending money. Receive and write checks for client choice forms received from managers. Make deposits as needed. Enter all checks written and deposits into QuickBooks. Balance checking account monthly in QuickBooks. Work with QIDP and house managers to get individuals below $2000.00 by end of month per SS requirements Help with anything QIDP or house managers need. Work with Auditors yearly making sure everything they need is available to them. Purge all individual files and give to QIDP to put in her files. HR Enter all training information into each employee's file. File all training (tests) and other paperwork into employees' files. Those hired before 2020 hard files, those hire in 2020 forward computer files. Run Adverse Action reports monthly and OIG (DSW) reports every June and December. Run background checks Enter new employees into system

Additional Duties:

Provide administrative support to the Executive Administrator and program staff. Manage incoming calls, emails, and correspondence. Maintain organized digital and paper filing systems. Assist with scheduling maintenance contractors. Support HR functions, including maintaining personnel files and onboarding paperwork. Order office supplies and manage inventory. Monitor expiring credentials and certifications, following up for renewals Other duties as assigned or necessitated

Job Type:

Full-time Pay:

$35,000.00 - $40,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Paid time off

Work Location:

In person