Office/Facilities Project Manager

Office/Facilities Project Manager Roessel Joy Boston, MA Job Details Full-time $33 - $40 an hour 1 day ago Qualifications Vendor relationship building Sourcing Microsoft Excel Microsoft Outlook Expense management Administrative experience Full Job Description A Growing Home Healthcare Organization is seeking to hire an Office/Facilities Project Coordinator. This individual will play a key role in supporting daily office operations while leading the coordination of an upcoming corporate office relocation. The ideal candidate is highly organized, proactive, and comfortable managing multiple administrative priorities while serving as the primary point of contact for vendors, contractors, and internal stakeholders throughout the office move. Spanish bilingual skills are strongly preferred.

KEY RESPONSIBILITIES

Office Operations & Administrative Support Oversee daily office operations to ensure an organized and efficient workplace Coordinate office scheduling, supplies, mail, and general administrative functions Maintain office records, documentation, and filing systems Support leadership with administrative projects and operational initiatives Assist with coordinating meetings, office communications, and employee needs Office Relocation & Project Coordination Serve as the primary coordinator for the company's upcoming office relocation project Develop project timelines and track milestones to ensure the move stays on schedule Coordinate with internal departments to support relocation planning and execution Monitor project progress and provide regular updates to leadership Maintain project documentation, budgets, and vendor contracts Vendor & Facilities Management Source, negotiate, and manage relationships with vendors, contractors, and service providers Coordinate office maintenance, repairs, furniture installation, and facility improvements Oversee procurement of office equipment and supplies related to the move Ensure vendors meet project timelines, quality expectations, and budget requirements Assist with ongoing facilities-related needs following the office relocation Project & Operational Support Help identify opportunities to improve office processes and operational efficiency Track project expenses and assist with budget monitoring Support leadership with special projects and cross-functional initiatives Assist with resolving facility-related issues and coordinating building services

QUALIFICATIONS

3-5 years of experience in office coordination, office management, facilities coordination, or project coordination Strong organizational and project management skills with the ability to manage multiple priorities Experience coordinating vendors, contractors, or facilities-related projects preferred Excellent communication and interpersonal skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) Bilingual in Spanish strongly preferred Experience supporting office relocations, facilities projects, or construction-related initiatives is a plus #RJADM45

Job Type:

Full-time Pay:

$33.00 - $40.00 per hour Application Question(s): This role is hiring in the temp to hire capacity, are you comfortable with the nature of the position?

Work Location:

In person