Office Manager/Administrator

Office Manager/Administrator Power3 Solutions

• 5.0 Baltimore, MD Job Details $80,000
• $100,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off 401(k) 5% Match Vision insurance 401(k) matching Qualifications Microsoft Excel Microsoft Outlook Full Job Description Power3's client is looking for an Office Manager in Baltimore, MD. Base salary range for this position $80,000
• 100,000

Fully Onsite Position Overview:

The Office Manager will play an important role with our client in covering a wide range of operations and support functions for the CEO and leadership team. Duties for this position include all aspects of administrative and office management along with coordination for day-to-day business operations. The ideal candidate will be a proactive individual with the ability to exercise good judgement in a variety of situations, with excellent written and verbal communication, administrative and organizational skills. This individual will serve as a warm, visible, and engaging presence for the office, fostering a welcoming environment for employees, visitors, and potential partners. This is an onsite role Monday

• Friday with some flexibility in the hours.

Office Operations Responsibilities:

Manage shared spaces such as conference rooms, kitchens, collaboration areas, and reception Manage hospitality and provide support in a variety of operational functions for our client & guests by improving office efficiency, ordering office supplies & keeping the kitchen well stocked. Support special projects, as requested by Leadership Devise, track and manage the operational budget for the department Assist with event coordination, marketing materials, social media engagement Support onboarding and offboarding of tenants to include basic introduction to systems (access, AV, shared-resource scheduling, and other organizational processes) and access management. Develop systems to operationalize corporate programs. Assist with additional tasks when needed in the office. Collaborate with additional personnel and departments to provide backup and cross-functional administrative support as needed.

Executive Assistant Responsibilities:

Provide proactive executive assistance and organizational management to our CEO and leadership team including calendar & schedule management and communicating with external and internal clients, customers, etc. Handle travel arrangement for leadership and assist, as needed, with staff and third-party travel reservations and planning. Handle administrative support functions such as proofreading and revising corporate documents, memos, and emails. Manage and track documents in DocuSign Track and manage team expenses and submit for reimbursement Create and interpret reports and presentations from analyzed data Monitor status of office-related contracts•

Example:

timelines and deliverables, contract finances and expenditures Collaborate with leadership on project prioritization, while helping to organize and update data. Communicate updates to the team Coordinate catering, room setup, visitor access, and event logistics

Skills/Experience:

Bachelor's degree preferred. 4+ years administrative and/or office management experience Proactive, can-do attitude Outstanding organizational and time management skills. Exceptional communication, organizational and prioritization skills Attention to detail and problem-solving without losing sight of the bigger picture. Flexibility to work as part of a team or independently to meet goals. Ability to work proactively and independently with minimal supervision. Strong Microsoft office skills are required: specifically, Outlook, Word, Excel and PowerPoint Excellent benefits with a generous Paid Time Off plus additional leave. Eligible for family health, dental and vision coverage on date of hire. 401k Plan with 5% Safe Harbor Match. The salary range provided above is in accordance with MD State Transparency Laws to support Equal Pay initiatives. This pay range is subject to change at any time and pay will commensurate with experience and/or other factors allowable by law. Our client is an equal opportunity employer committed to giving all qualified applicants consideration for employment without regard to race, color, religion, sexual orientation, gender identity, military/veteran status or national origin. Applicants must be currently authorized to work in the United States on a full-time basis Please send resume to or apply through site.