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Clinical Office Manager
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Angier Pediatrics
Fuquay-Varina, NC (In Person)
Full-Time
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Job Description
Overview We are seeking a dynamic and highly organized Clinical Office Manager to lead the administrative operations of our healthcare facility. This pivotal role combines medical office management with leadership responsibilities, ensuring smooth daily operations, compliance with healthcare regulations, and exceptional patient service. The ideal candidate will bring a proactive attitude, extensive experience in medical administrative support, and strong supervisory skills to foster an efficient, compliant, and patient-centered environment. This position offers an exciting opportunity to influence the quality of care delivered while managing the business aspects of a busy clinical practice. Duties Oversee daily clinical office operations, including scheduling, patient intake, and medical records management using EMR (Electronic Medical Records) and EHR (Electronic Health Records) systems such as Epic, eClinicalWorks, or Dentrix Supervise administrative staff, including hiring, training, performance evaluations, and human resources functions to cultivate a motivated and professional team Manage fiscal responsibilities such as budgeting, financial management, billing processes, and ensuring compliance with HIPAA regulations for patient privacy and confidentiality Coordinate clinic workflows to optimize efficiency in medical management, acute care, dental office procedures, and specialty services like managed care or utilization management Ensure compliance with healthcare standards such as JCAHO accreditation requirements and OSHA regulations Maintain accurate medical records and ensure adherence to medical terminology standards for documentation accuracy Oversee clinic supplies inventory and vendor relationships to support seamless operations Implement policies for medical administrative support functions including appointment scheduling, patient registration, insurance verification, and billing inquiries Requirements Proven experience in medical office management within healthcare settings such as clinics, hospitals, or dental offices Strong supervisory experience leading administrative or clinical teams in fast-paced environments Expertise in EMR/EHR systems such as Epic, eClinicalWorks, Dentrix or Eaglesoft; familiarity with hospital information systems preferred Knowledge of HIPAA regulations and best practices for safeguarding patient information Solid understanding of medical terminology and medical records management processes Experience with fiscal management including budgeting, financial reporting, and billing procedures Background in nursing or acute care settings is advantageous but not mandatory; relevant healthcare management experience is essential Excellent organizational skills with the ability to multitask effectively while maintaining attention to detail Strong communication skills to collaborate across clinical staff, vendors, patients, and external partners Join us as a Clinical Office Manager where your leadership will directly impact the quality of patient care while driving operational excellence. We are committed to supporting your professional growth in a vibrant healthcare environment that values innovation and compassionate service.