Office Manager / Administrator / Receptionist

Office Manager / Administrator / Receptionist at Dynasty Equity Office Manager / Administrator / Receptionist at Dynasty Equity in Hoboken, New Jersey Posted in 5 days ago.

Type:

full-time

Job Description:

Company Description Dynasty Equity is a global sports investment firm founded by Jonathan Nelson and K. Don Cornwell. Leveraging extensive industry relationships and significant investment expertise, the company delivers innovative partnership solutions for investments across the sports ecosystem. Dynasty Equity is dedicated to fostering growth and creating sustainable value in the sports industry through strategic opportunities. About the job As Dynasty Equity continues to grow, we are looking to add a highly organized, proactive, and detail-oriented Office Manager / Administrator / Receptionist to our New York office. This is a key hire for our team. We're looking for someone who can create a positive and inviting atmosphere while making sure the office runs smoothly and efficiently behind the scenes. This role is ideal for someone who thrives in a fast-paced setting and enjoys supporting senior leaders as well as cross-functional teams. The ability to juggle front desk responsibilities alongside office operations, coordination, and administrative support is essential. Key Responsibilities Reception & Front Desk Support Serve as the face of Dynasty, providing a professional and welcoming experience for investors, partners, and guests Manage reception coverage and Dynasty's main phone line Coordinate seamless visitor arrivals and departures, including escorting guests and managing building access Office Management Oversee all day-to-day office operations to ensure a high-functioning, polished environment Manage conference room scheduling and workspace coordination Partner with vendors and building management for maintenance, services, and repairs Ensure office systems and equipment (AV, printers, etc.) are fully operational, coordinating with IT as needed Maintain a clean, organized, and well-stocked office, including pantry management Coordinate deliveries, packages, and service providers Support CFO with onboarding and offboarding logistics for employees Assist with printing, binding, and shipping materials Administrative Support Provide support to CFO and Investment Professionals Manage calendars, scheduling, and meeting coordination Book travel and assist with expense reporting Handle phone screening and general administrative tasks Assist with ad hoc requests and errands as needed Events & Hospitality Plan and coordinate Dynasty events and internal meetings Manage invitations, vendors, and logistics for events Organize catering, and other hospitality needs Qualifications 3+ years of experience as receptionist, office manager, administrative assistant, or similar support role Prior experience supporting a corporate office environment preferred Strong organizational skills with the ability to manage multiple priorities simultaneously Strong communication and interpersonal skills High level of professionalism and attention to detail Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and Canva Ability to handle sensitive and confidential information with discretion Self-starter who is proactive, resourceful, and team-oriented Dynasty Equity is an Equal Opportunity Employer Dynasty Equity is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation.