Office Manager in Secondary School- Maternity Leave Cover

Office Manager in Secondary School- Maternity Leave Cover The French American Academy - 3.4 Jersey City, NJ Job Details Full-time $45,000 - $60,000 a year 1 hour ago Qualifications Computer operation Presentation software First aid English Full Job Description The French American Academy is seeking a highly organized and proactive Administrative Coordinator to support the daily operations of the Secondary School as a maternity leave cover. This role is essential in ensuring a smooth, safe, and efficient environment for students, staff, and families. The Administrative Coordinator provides direct administrative support to the Secondary School Director, Head of School, and Business Director, and plays a vital role in maintaining communication, managing logistics, and supporting school life and safety protocols. Reception, Security & Video Surveillance Greet visitors, assign badges, and manage visitor policy Oversee iPad door control system and reception area Handle phone system, FluentStream contact, and call logs Manage mail and deliveries Monitor and maintain daily operation of security cameras Maintain emergency procedures and documentation Prepare badges for staff/visitors in advance Keep staff directory up-to-date Staff Management Arrange substitutes for absent staff per policy Inform staff of replacements/room changes by 8:30am School Life Send welcome packets to new families Communicate key info (lunch, holidays) to parents/staff Track attendance and follow up on unexplained absences Coordinate student lunches and report accidents/incidents Coordinate students transportation between campuses Support campus events and manage printer/Xerox operations Assist new staff with software, track tech inventory Student Medical Maintain and audit student medical files Act as First Aid responder, manage supplies, inform parents Update and share emergency medical plans with staff Support students with medical needs and coordinate with nurse Skills required Confident, calm and respectful communication with students, parents, community and staff Rigor and great sense of organization Flexibility Discretion and confidentiality Initiative taker Computer skills (Powerpoint, Excel) CPR + First Aid training Fluent English is required; French is a significant advantage. Work Hours July 2026 - December 2026 From 7:30am to 4:00pm, Monday through Friday, with a 30 min lunch break pf3al3hMIA