Office Manager

JOB SUMMARY

Brite is seeking a highly organized, proactive, and people-focused professional to serve as our Office Manager. This role is a blend of office management, executive administrative support, internal event coordination, vendor/facilities coordination, and day-to-day operational support. The ideal candidate is someone who enjoys creating order, keeping people and processes moving, and making the office a welcoming, efficient, and well-run environment. This person will support the leadership team, help coordinate internal communications and events, manage office logistics, and serve as a key point of contact for employees, visitors, vendors, and partners.

ESSENTIAL FUNCTIONS

Office Management & Administrative Support Oversee daily office operations to ensure a smooth, professional, and efficient work environment. Serve as the first point of contact for visitors, vendors, incoming calls, and general office inquiries. Answer and direct phone calls, take messages, and ensure timely follow-up when needed. Greet visitors, coordinate guest access, and maintain a welcoming front office experience. Open, sort, and distribute incoming mail, packages, and general correspondence. Maintain cleanliness and organization of shared office spaces, including conference rooms, kitchen areas, common spaces, and supply areas. Manage office supplies, snacks, equipment, and general office inventory. Coordinate with vendors and service providers related to facilities, maintenance, utilities, office equipment, and general workplace needs. Coordinate building-related needs, including inspections, maintenance requests, service appointments, and urgent facilities matters. Maintain office records, schedules, documentation, and administrative files to support compliance and operational efficiency. Executive Assistant Support Provide administrative support to the President and members of the leadership team. Assist with calendar coordination, meeting scheduling, conference room preparation, and follow-up items. Help prepare meeting materials, agendas, notes, reports, and internal communications as needed. Coordinate travel arrangements, reservations, and logistics for leadership or company events when applicable. Support leadership with special projects, recurring administrative tasks, and cross-functional coordination. Handle confidential information with professionalism, discretion, and sound judgment. Help keep leadership organized by tracking key dates, deadlines, action items, and follow-up needs. Internal Events & Employee Experience Plan and execute internal events and employee engagement activities. Coordinate event communications, vendor arrangements, catering, supplies, room setup, and day-of execution. Help create a positive and engaging office environment that reflects Brite's culture and values. Partner with internal teams to support employee experience initiatives and company-wide activities. Other Duties Accomplishes all other duties and tasks as appropriately assigned or requested.

EDUCATION & EXPERIENCE

Associate or bachelor's degree in business administration, communications, hospitality, operations, or a related field preferred. 3+ years of experience in office administration, office management, executive assistance, operations support, or a similar administrative role preferred. Experience supporting executives or senior leadership strongly preferred. Experience coordinating vendors, facilities, events, schedules, and administrative processes preferred. Customer service or front-office experience preferred. Experience in a technology, professional services, or fast-paced office environment is a plus. Partner with internal teams to support employee experience initiatives and company-wide activities.

KNOWLEDGE, SKILLS & ABILITIES

Strong organizational skills with the ability to manage multiple priorities, deadlines, and details at once. Excellent verbal and written communication skills. High attention to detail and strong follow-through. Professional, welcoming, and service-oriented approach. Ability to interact effectively with employees, executives, visitors, vendors, and customers. Strong judgment, discretion, and ability to handle confidential information appropriately. Comfortable taking initiative and identifying what needs to be done without always waiting for direction. Calm, composed, and professional under pressure. Strong problem-solving skills and willingness to jump in where needed. Ability to coordinate meetings, events, logistics, vendors, and administrative workflows. Proficient with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Experience with NetSuite, ticketing systems, CRM tools, or similar business systems is a plus. Collaborative mindset with a willingness to support multiple departments and business needs. Honesty, integrity, reliability, and professionalism. Brite is proud to be an equal opportunity employer. This role will be primarily onsite at our headquarters in Victor, NY.

Compensation:

$55,000-$60,000 annually If interested please email resume to Max O'Rourke, morourke@brite.com