Office Manager, Marketing & Community Relations

Office Manager, Marketing & Community Relations White Plains, NY Job Details Full-time $61,972.95 - $92,959.82 a year 1 day ago Qualifications Meeting minutes Employee onboarding Contract management Budget management Volunteer management Phone communication Inventory management 5 years Facilities management Zoom Executive administrative support Research Bachelor's degree Decision making Quality improvement Organizational skills Contracts Purchasing Vendor contract management Equipment maintenance Budgeting Productivity software Office management Appointment scheduling Phone call management Senior level Onboarding process management Communication skills Marketing Customer complaint resolution Full Job Description Position Summary The Office Manager, Marketing & Community Relations is responsible for the daily operations of the Marketing and Community Relations Department. Directly reporting to the Chief of Staff, SVP, Marketing & Community Relations, the Office Manager will oversee budget, timekeeping, calendars and visitor flow. Provides support and oversight of the office administrative functions including reception, facilities, telephone, purchasing, equipment maintenance, all technology and other duties as may be required to achieve organization results. Essential Functions and Responsibilities Includes the

Following:

Understands and adheres to the WPH Performance Standards, Policies and Behaviors. Oversees the daily operations of the Marketing & Community Relations Department. Assists Chief of Staff, SVP and Community Relations & Marketing staff in administering WPH policies and procedures. Briefs with SVP on an ongoing and timely basis. Answers Chief of Staff/SVP and Department phone; directs requests as needed and relaying messages promptly. Interacts with other department managers and administration. Manages vendor contracts and invoicing; follow-up with AP as needed Performs administrative not limited to preparing agendas, materials, presentations, taking meeting minutes, researching information and preparing responses to correspondence. Support for meeting presentation updates and technical/zoom setup with AV Manages onboarding for new hires and oversight of volunteers and interns. Addresses complaints and resolves issues. Must be resourceful and persistent and be able to troubleshoot problems, following through resolution. Ability to handle multiple priorities, keeping track of deadlines in a busy environment, working independently and as part of a team. Establishes and maintains an efficient visitor flow and ensures effective telephone and mail communications, both internally and externally to maintain professional image. Responsible for coordination and scheduling of meetings. Oversees and approves office supply inventory. Manages time keeping process for team. Supports and upholds established policies, procedures, objectives, quality improvement, safety, environmental and regulatory initiatives. Performs all other related duties as assigned. Education & Experience Requirements Bachelor's degree required. Five to seven years professional experience in administrative, executive assistant or office manager role preferred. Mastery of Microsoft Office Suite required and strong experience in mail merging functions. Core Competencies Strong verbal & written communication skills Independent judgment & decision making skills Attention to detail Strong planning & organization skills Ability to adapt to readily changing environment & requests Ability to interpret a variety of instructions Team player and willing to go above and beyond to get the job done Retains composure under stress $61,972.95-$92,959.82 (based on full-time employment)

Location:

White Plains Hospital •

Public Relations Schedule:

Full Time, Day, Mon-Fri 9am - 5pm