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Office Manager
Job
WSS EQUIPMENT INC
Lindsay, OK (In Person)
$36,400 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role requires a proactive individual who excels at multitasking, ensuring smooth administrative workflows, and providing exceptional support to staff and visitors alike. The ideal candidate will bring strong office management skills, excellent communication abilities, and a positive attitude to foster an efficient and welcoming workplace. As an Office Manager, you will be the central point of contact for office functions, maintaining a professional atmosphere that promotes productivity and teamwork. Duties Oversee daily office operations, including managing supplies, equipment, and facilities to ensure optimal functionality Serve as the front desk receptionist, greeting visitors and directing them appropriately with professionalism and warmth Manage multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries efficiently Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using tools like Microsoft Office and Google Workspace Coordinate calendar management and scheduling for meetings, appointments, and company events Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record accuracy Provide administrative support such as proofreading documents, managing correspondence, and supporting customer service efforts Support team members with clerical tasks including typing, proofreading, filing, and data entry to streamline office workflows Handle customer support inquiries professionally via phone or email, ensuring timely resolution of issues Manage office management responsibilities including organizing team logistics and maintaining a clean, safe work environment Requirements Proven experience in office management or administrative roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and computer literacy in general Experience with QuickBooks or bookkeeping software is highly desirable Excellent phone etiquette skills with experience managing multi-line phone systems and front desk responsibilities Bilingual abilities are a plus to effectively communicate with diverse clients and team members Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Clerical experience including data entry, filing, proofreading, and calendar management Personal assistant or medical/dental receptionist experience is advantageous but not required Knowledge of time management techniques to ensure deadlines are met consistently Join us as an Office Manager if you're passionate about creating an organized, efficient workspace where teamwork thrives! We value energetic professionals who take initiative and bring positive energy every day. This paid position offers an exciting opportunity to develop your career while supporting a vibrant team dedicated to excellence.