Clinic Practice Manager

Clinic Practice Manager Autism Behavioral & Educational Services, Inc. Geneva, IL Job Details Full-time $30 - $35 an hour 16 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Employee discount Flexible schedule Life insurance Referral program Pet insurance Qualifications Teamwork Achieving HIPAA compliance Medical coding HIPAA Attention to detail Medical billing Productivity software Clinical confidentiality policies Time management Full Job Description Overview Autism Behavioral & Educational Services (ABES) is seeking a highly organized and detail-oriented Clinic Practice Manager to manage the day-to-day administrative operations of our ABA practice. This position is responsible for scheduling support, insurance authorizations, billing, credentialing, intake coordination, and revenue cycle management. The Clinic Practice Manager plays a critical role in ensuring clients receive timely services, claims are submitted accurately, authorizations remain current, and providers remain credentialed. Scheduling is completed through an AI-powered scheduling platform that automates much of the scheduling process. Rather than manually building schedules from scratch, this role focuses on managing exceptions, resolving scheduling conflicts, and ensuring authorized hours are being utilized appropriately. This is a hands-on position for someone who enjoys organization, problem-solving, and keeping multiple systems running efficiently. Responsibilities Scheduling & Operations Utilize an AI-powered scheduling platform to manage client and staff schedules. Billing & Revenue Cycle Submit and track insurance claims using EZClaim. Follow up on claim denials, rejections, and outstanding balances. Invoice patients and track payments. Assist with invoicing and reporting through QuickBooks as needed. Ensure services billed align with authorized services and documentation requirements. Authorizations & Utilization Management Track insurance authorizations and authorized hours. Monitor CPT code utilization and identify over- or under-utilization. Maintain accurate authorization records. Assist with authorization renewals and payer communications. Coordinate with clinical staff regarding authorization needs. Credentialing & Compliance Complete provider credentialing and recredentialing applications. Maintain CAQH profiles and payer enrollment records. Complete payer attestations and required documentation. Maintain knowledge of payer requirements and ABA insurance policies. Ensure compliance with HIPAA and organizational policies. Intake & Insurance Verification Coordinate new client intake and onboarding. Verify and re-verify insurance benefits. Track prospective clients throughout the intake process. Communicate with families regarding insurance and intake requirements. Maintain accurate intake documentation. Administrative Support Maintain organized electronic records and documentation. Track attendance, cancellations, and service metrics. Support communication between clinical and administrative teams. Complete special projects and additional duties as assigned. RequirementsRequired Qualifications Minimum 2 years of experience in healthcare administration, medical billing, insurance operations, ABA services, or a related field. Experience with insurance authorizations, credentialing, billing, or revenue cycle management. Strong organizational and time management skills. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Ability to prioritize multiple tasks and meet deadlines. Proficiency with Microsoft Office and cloud-based software. Ability to work independently and manage responsibilities with minimal supervision. Commitment to confidentiality and HIPAA compliance. Preferred Qualifications Experience in Applied Behavior Analysis (ABA), behavioral health, therapy services, or healthcare operations. Knowledge of ABA CPT codes and insurance authorization processes. Experience with EZClaim, CAQH, and credentialing platforms. Familiarity with commercial insurance and Medicaid billing processes. Why Join ABES? Meaningful work supporting children and families affected by autism. Flexible hybrid/remote work environment. Collaborative and supportive leadership team. Opportunity to grow with an expanding organization. Varied and engaging role with significant impact on clinic operations. If you enjoy organization, insurance operations, billing, credentialing, and helping families access services, we'd love to hear from you. Address scheduling conflicts, cancellations, staff absences, and client availability changes. Communicate scheduling updates with families and staff. Monitor service delivery to ensure authorized hours are being utilized appropriately. Maintain accurate scheduling records within practice management systems.

Pay:

$30.00 - $35.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Pet insurance Referral program Vision insurance Application Question(s): Are you familiar with the EZCLAIM billing system?

Experience:

Medical billing: 3 years (Preferred)

Work Location:

Hybrid remote in Geneva, IL 60134