Executive Assistant / Office Operations Manager

Executive Assistant / Office Operations Manager NetPlus Alliance Lockport, NY Job Details Full-time $70,000 - $80,000 a year 5 days ago Qualifications Organizing events Employee onboarding Vendor contracts Maintaining an organized workspace Workflow management (operations management method) Facilities management Process improvement Executive administrative support Mid-level Improving operational efficiency 3 years Task prioritization Vendor relationship management Contracts Productivity software Office management Managing executive calendars Onboarding process management Travel scheduling Communication skills Technical Proficiency Progress tracking (project management tasks) Time management

Full Job Description Position Overview:

We are seeking a highly organized, proactive, and detail-oriented professional to serve in a hybrid role supporting executive leadership while also managing day-to-day office operations and operational coordination. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping people, processes, and priorities moving forward seamlessly. This role helps leadership stay organized, aligned, and moving forward.

Key Responsibilities Include:

Executive Assistant Support Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, travel arrangements, and correspondence Prepare meeting agendas, presentations, reports, and follow-up action items Serve as a trusted gatekeeper, handling sensitive and confidential information with discretion Assist with special projects, strategic initiatives, and executive communications as needed Monitor follow-up items, deadlines, and leadership priorities to ensure timely execution. Office Management Oversee daily office operations to ensure a professional, organized, and welcoming environment Coordinate executive visitors, internal meetings, and hospitality needs Coordinate office logistics including supplies, vendors, facilities, and equipment Serve as the primary point of contact for office-related needs and internal administrative questions Support onboarding logistics for new employees, including workspace setup and coordination with HR and IT Help plan internal meetings, events, and company gatherings Operations Support Assist with internal process coordination and follow-up across departments. Support project tracking, timelines, and execution of operational initiatives. Maintain internal documentation, procedures, and organizational systems. Coordinate vendor relationships, service requests, and operational contracts as needed. Help improve workflows and identify efficiencies that enhance day-to-day operations. Provide administrative support related to company systems, reporting, and organizational priorities.

Education and Experience:

3-7+ years of experience in an executive assistant, office management, administrative, or operations support role (hybrid experience strongly preferred) Strong organizational and time-management skills with exceptional attention to detail Experience supporting executive travel and calendar management High level of professionalism, discretion, and sound judgment Advanced proficiency in Microsoft Office Suite; ability to quickly learn internal systems and platforms. Excellent written and verbal communication skills Ability to manage multiple priorities, anticipate needs, and work independently Comfortable working in a hybrid environment with both in-office and remote responsibilities Flexible work from home options available.