Board Record Specialist

Description We are looking for an organized Board Record Specialist to support public-sector administrative operations in Clearwater, Florida. This contract opportunity with permanent potential is ideal for someone who can manage documentation, coordinate meeting-related records, and handle public-facing transactions with accuracy and professionalism. The role supports board and departmental processes, including official records, public notices, and regulatory documentation, while helping maintain efficient day-to-day operations.

Responsibilities:

• Support leadership and department staff with a wide range of administrative tasks and daily operational needs.
• Maintain and update official files in the contract database, prepare board-related documentation, and distribute finalized orders and records.
• Review submitted materials for completeness and recordability before filing or further processing.
• Receive payments, balance cash activity, and reconcile transactions in accordance with established procedures.
• Coordinate the publication of public hearing notices for the Board of County Commissioners and other county departments.
• Process permit applications and prepare ordinances and related documents for submission to the appropriate state office.
• Assist with administrative activities tied to the Value Adjustment Board and Floodplain Management Program.
• Attend meetings and hearings, capture accurate records, draft minutes and verbatim transcripts, and complete all follow-up documentation after each session.
• Research and verify details to ensure official records, summaries, and supporting documentation are accurate and complete.
• Work varied schedules when required, including mandatory coverage during emergencies, disaster response, or other special situations. Requirements
• Previous administrative support experience in an office, government, or records-focused environment.
• Strong written communication skills with the ability to prepare accurate meeting notes, minutes, and formal correspondence using proper grammar.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience handling data entry, document review, and records management with strong attention to detail.
• Ability to support meetings through scheduling, note-taking, and coordination of in-person or committee-based sessions.
• Comfortable assisting the public and internal stakeholders through phone, email, and in-person customer service.
• Ability to manage payment-related tasks, maintain confidentiality, and work accurately under deadlines.
• Flexibility to adapt to changing priorities and work nonstandard schedules when operational needs require it.

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