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Job Description
NATURE OF WORK
Fairfield Memorial Critical Access Hospital is seeking a detail‑oriented, organized, and service‑focused Unit Secretary to support our Medical‑Surgical Unit. This position plays an essential role in maintaining an efficient nurse's station, supporting clinical staff, and ensuring smooth communication and workflow throughout the department. The Unit Secretary contributes directly to high‑quality patient care by managing clerical functions, assisting with order entry, and promoting a positive, patient‑centered environment.
KEY RESPONSIBILITIES
Provide an organized, efficient physical work environment. Maintain a clean, orderly, and well‑structured nurse's station to support smooth workflow and quick access to essential information and supplies. Improve patient care by relieving nursing staff of routine clerical duties. Support nurses by managing clerical tasks such as answering phones, processing forms, and coordinating communication between departments. Monitor, order, and restock unit supplies and maintain organized supply areas. Track inventory, submit supply requests, restock materials, and maintain clean, organized storage areas to support uninterrupted patient care. Report changes in patient needs or condition to nursing staff promptly. Respond to call lights, assess patient requests, and immediately notify nursing staff of any concerns or changes in condition. Transcribe physician orders accurately into the HMS Order Entry system. Enter physician orders with a high degree of accuracy to ensure timely and correct processing of patient care instructions. Enter medication orders accurately through the E‑MAR system. Input medication‑related orders into the electronic MAR system when required, ensuring precision and compliance. Maintain patient medical records by labeling and filing chart forms correctly. Organize, label, and file chart documents to maintain complete, accurate, and accessible patient records. Assist with patient movement during emergency situations. Support nursing staff during emergencies by helping with patient movement and following direction quickly and safely. Report any incidents of violence involving staff, patients, or visitors. Immediately notify supervisors and designated departments of any threats, aggressive behavior, or violent incidents.
COMPENSATION
$16.00 - $22.00 per hour
SCHEDULE
Day Shift; Monday-Friday
BENEFITS 403
(b) Retirement Plan 457 Retirement Plan PPO Health Insurance Plan HDHP Health Insurance Plan w/ Health Savings Account Dental Insurance Plan Vision Insurance Plan Short and Long Term Disability Insurance Basic and Voluntary Life Insurance Plans Paid Time Off (Vacation/Sick/Illinois Paid Leave/Holiday) Flexible Work Schedules Professional Development Opportunities
WHAT FMH HAS TO OFFER
Fairfield Memorial Hospital is a mission focused healthcare organization dedicated to providing exceptional care to the patients and families we serve, with a strong commitment to improving the health and well‑being of our community through compassionate service, clinical excellence, and a supportive culture that empowers employees to do their best work. We value teamwork, professional growth, and a positive work environment where every team member plays a meaningful role in advancing our mission. FMH offers a competitive salary and a comprehensive benefits package designed to support your health, well‑being, and long‑term professional development, and we strive to ensure employees feel valued, supported, and equipped to make a meaningful impact for the communities of Southern Illinois. FMH is a drug‑free workplace, and all candidates must complete a pre‑employment drug screening in accordance with Illinois law. We proudly uphold Equal Opportunity Employment practices and welcome applicants of all backgrounds without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.
EDUCATION/QUALIFICATIONS
Required:
High school diploma or equivalent; Strong written and verbal communication skills.
EXPERIENCE
Preferred:
Experience in a hospital setting or as a nurse aide SKILLS Strong attention to detail in order entry, documentation, and chart maintenance to ensure accurate and timely patient information. Proficient in organizing, labeling, and maintaining patient charts and electronic documentation systems. Skilled in entering physician orders into HMS and E‑MAR systems with a high degree of accuracy. Clear, professional verbal and written communication with patients, families, nurses, physicians, and ancillary departments. Demonstrates empathy, professionalism, and strong interpersonal skills while supporting a positive patient experience. Able to manage multiple tasks in a fast‑paced unit while maintaining organization and efficiency. Works effectively with nursing staff and other departments to support smooth unit operations and patient care. Maintains HIPAA standards and adheres to hospital policies and procedures. Monitors, restocks, and organizes unit supplies to support continuous workflow.
