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Medical Secretary
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All Island Pain Consultants
Port Jefferson Station, NY (In Person)
$50,856 Salary, Full-Time
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Job Description
Overview Hardworking reliable caring person for intervention pain physician solo practice to work with office manager and doctor to care for patients in private office, intakes followups arranging doctors schedule computer and paperwork for procedures at hospitals billing and maintaining records. We are seeking a highly organized and detail-oriented Medical Secretary to join our dynamic healthcare team. In this vital role, you will serve as the first point of contact for patients and healthcare providers, ensuring smooth administrative operations within a busy medical practice. Your energetic approach and excellent communication skills will help foster a welcoming environment while efficiently managing clinical and administrative tasks. The ideal candidate will possess strong experience with electronic health record (EHR) systems, medical billing, and office management, all while maintaining strict adherence to HIPAA regulations and patient confidentiality. Duties Greet patients warmly and manage front desk operations with professionalism and enthusiasm Schedule patient appointments using EMR (Electronic Medical Records) systems such as Epic, Meditech, Athenahealth, or eClinicalWorks Verify insurance coverage, perform insurance authorization, and handle insurance verification processes Prepare and review medical documentation, ensuring accuracy in CPT (Current Procedural Terminology), ICD-9/10 (International Classification of Diseases), and ICD coding for billing purposes Manage medical records filing, scanning, and organization within various EHR systems including Dentrix and Eaglesoft Assist with medical billing processes, including claims submission, follow-up on unpaid claims, and collections related to medical services Support clinical staff by reviewing care plans, documenting patient interactions, and maintaining detailed appointment logs Handle multi-line phone systems with excellent phone etiquette, providing outstanding patient service at all times Maintain compliance with HIPAA regulations by safeguarding patient information and ensuring proper documentation review Qualifications Proven experience as a Medical Secretary or in a similar medical administrative support role within clinics or hospitals Proficiency with EMR systems such as Epic, Meditech, Athenahealth, eClinicalWorks, Dentrix, Eaglesoft or similar platforms Strong knowledge of medical terminology, CPT coding, ICD-9/10 coding standards, and medical billing procedures Familiarity with health information management practices including filing, documentation review, and record keeping Excellent computer skills including Microsoft Office Suite (Word, Excel), typing (10-key), and familiarity with office management software like Dentrix or Eaglesoft Ability to communicate effectively in bilingual settings is a plus; strong customer service skills are essential Prior clinic or dental office experience is highly desirable; familiarity with dental terminology is advantageous Demonstrated ability to handle multiple priorities efficiently while maintaining attention to detail in a fast-paced environment Join us to be part of a dedicated healthcare team where your organizational skills and proactive attitude will make a meaningful difference in patient care. We value energetic professionals who thrive on helping others and excel in administrative excellence!