Senior Administrative Assistant - Westside Mental Health Office

Senior Administrative Assistant

• Westside Mental Health Office The People Concern
• 2.9 Santa Monica, CA Job Details Full-time $23.50
• $28.

50 an hour 6 hours ago Benefits 403(b) matching AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Employee assistance program Vision insurance Paid sick time Pet insurance Qualifications Customer communication Microsoft Outlook English Administrative experience

Full Job Description Role:

Senior Administrative Assistant Reports to:

Director, Clinical Training and Administration Program:

1303•

FSP Department:

Mental Health Location:

Westside Mental Health Office

• 1749 14th Street, Santa Monica, CA 90404

Setting:

100%

Onsite Schedule:

Monday

• Friday, 8am
• 4:30pm

Status:

Full-Time/Non-Exempt/Non-Management Openings:

1

Summary:

The Senior Administrative Assistant will be responsible for supporting in the central functioning of 14th St. Westside Mental Health Administrative Office. Will ensure building policies and procedures are maintained, coordinating logs and reports to be submitted per agency and DMH expectations, maintaining communication with IT and Facilities department, and supporting Medication Supportive Services Process. This position is 100% on site.

Essential Duties and Responsibilities:

Maintain good will and provide exceptional customer service for all visitors, clients, callers and staff. Coordinate service connection between treatment staff, clients, and psychiatrist. Use and maintain record keeping system, including electronic health record, calendars, and other funder-required logs. Overlook maintenance of intake and treatment-related documentation for staff and clients. Collect and enter outcome measurement assessments into Department of Mental Health database. Manage Annual Consumer Perception Survey process. Overlooks building maintenance needs, manages building and facilities requests. Manage ordering office and program supplies for Wellness Center. Coordinates with IT department on all office equipment. Manage office supplies inventory and place orders as necessary. Assist with developing office policies and procedures, and ensure they are implemented appropriately. Provide support in area of Medication Support Services including but not limited to assisting with managing psychiatrist schedule, keeping supplies ready by inventorying stock, managing medical related documentation. Provide other administrative support as necessary.

Qualifications:

Three plus (3+) years' experience in administrative work Significant experience with office management and daily operations Strong verbal and written communication skills Good practical experience with MS Office, Outlook, and Excel Detail oriented with excellent time management, organization, verbal, and interpersonal skills Able to read and write in

English Preferred Qualifications:

Bilingual in

Spanish Work Environment:

Mostly indoor desk assignment Will necessitate working in busy and loud environments May be exposed to elements like cold, heat, dust, noise and odor May need to bend, stoop, twist, sit for extended periods of time

EXPECTED BEHAVIORS OF ALL STAFF 1.

Act as a role model 2. Demonstrate a sense of responsibility 3. Continuously learn and improve 4. Acknowledge your own areas of improvement 5. Hear and provide honest, specific and direct feedback 6. Create an environment where everyone is welcomed valued and respected 7. Collaborate Equal Opportunity Employer The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws. About the People Concern The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence. With compassion and profound respect for those we serve, we provide a fully integrated system of care

• including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing
• tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.

The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities. Benefits & Perks Medical Insurance Vision Insurance Dental Insurance Retirement Planning (403b) & Matching Paid Holidays Paid Vacation Days Paid Sick Days Employee Assistance Plans (EAP) TELUS Health Flexible Spending Account (FSA) Basic Life / Accidental Death & Dismemberment (AD&D) Voluntary Short

• and

Long-Term Disability Voluntary Pet Insurance Corporate Discounts:

Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More The People Concern University & Certificates