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Job Description
Nurse Office Manager Heartspring Inc - 3.5 Wichita, KS Job Details Full-time 1 day ago Benefits 403(b) matching Paid holidays Health insurance Dental insurance Tuition reimbursement Paid time off Vision insurance 403(b) Life insurance Qualifications Record keeping Working with individuals with developmental disabilities Nursing department supervision Education administration Working with individuals with neurodevelopmental disorders Electronic health records (EHR) management Quality of care (regulatory compliance area) Safety regulations Care documentation Team development Graphic design software Healthcare practice operations management Clinical documentation Leading team collaboration initiatives Childcare medication administration Productivity software Regulatory compliance analysis Working with children with disabilities Managing patient records Team motivation (leadership skill) Risk management leadership (healthcare) Technical Proficiency Cross-functional communication Quality assurance within healthcare
Full Job Description Description:
Join a Mission That Changes Lives. At HeartSpring, we believe every child deserves the opportunity to reach their full potential. For over 90 years, we've been dedicated to serving children with special needs and developmental disabilities through innovative education, residential, outpatient, and healthcare services. Our team is passionate about making a meaningful impact every day through collaboration, compassion, and excellence in care. We're looking for an experienced Nurse Office Manager to lead the daily operations of our nursing office while leading a team dedicated to providing exceptional care for children with complex medical and developmental needs.
Location:
Wichita, KS Position:
Nurse Office Manager (RN or LPN license required)
Hours:
Onsite, Monday-Friday 8a-5p with some coverage for nights and weekends
Requirements:
5+ years of previous leadership experience required The Nurse Office Manager provides leadership and oversight of our nursing office operations while managing a team of Certified Medical Assistants (CMAs) who provide 24/7 medical support to students across our therapeutic school and residential programs. This role serves as a key partner to the Nursing Director and is responsible for ensuring efficient operations, regulatory compliance, quality care coordination, and exceptional support for students with complex medical, behavioral, and developmental needs. The Nurse Office Manager leads day-to-day office functions, supports staff development and scheduling, oversees compliance and quality initiatives, and serves as a vital connection between nursing services, education, residential care, therapists, and families. This is an excellent opportunity for a healthcare leader who enjoys managing people, improving processes, and making a meaningful impact on the lives of children and families. What You'll Do Leadership & Team Management Lead, coach, and develop a team of CMAs providing 24/7 support to students in our therapeutic school and residential programs Oversee staffing, scheduling, training, onboarding, and performance management Foster a positive, collaborative, and accountable team culture Partner with the Nursing Director to support departmental goals and strategic initiatives Clinical Operations & Care Coordination Ensure seamless coordination between nursing, education, residential, and therapy teams Support implementation of individualized healthcare plans and student medical needs Promote a high-quality, student-centered approach to care and service delivery Quality, Compliance & Risk Management Maintain compliance with healthcare regulations, accreditation standards, and organizational policies Lead quality improvement efforts, audits, and process enhancements Develop and implement policies and procedures that support safety and operational excellence Resource & Office Management Oversee daily nursing office operations, workflows, supplies, and resource utilization Assist with budgeting, staffing recommendations, and operational planning Identify opportunities to improve efficiency and enhance the student and family experience
Requirements:
You are a great fit for this role if you have knowledge and abilities in: Healthcare office operations, especially in environments supporting individuals with developmental or behavioral disabilities. Leading a diverse team, creating a positive, organized, and high-performing work culture. Commitment to precision and accountability, including strict adherence to medication administration protocols and documentation standards. Attention to detail in record-keeping and unwavering compliance with regulatory requirements. Strong time management, organizational, and problem-solving skills to thrive in a dynamic, fast-paced setting. Clear and confident communication skills, both verbal and written, for effective interactions with others. Teamwork, dependability, and strong customer-centric approach. Technical proficiency with EMR/EHR systems, Microsoft Office Suite, Adobe Creative Suite, and digital platforms to support efficient operations. Qualifications Current RN or LPN license required 5+ years of previous leadership, office management, nurse management, or healthcare operations experience required Strong knowledge of healthcare compliance, quality improvement, and risk management Experience managing teams, workflows, and administrative processes Excellent communication, organizational, and problem-solving skills Passion for serving children and supporting interdisciplinary care teams Benefits Competitive salary Medical, dental, and vision insurance Life insurance 403(b) retirement plan with employer match Generous paid time off and paid holidays Tuition reimbursement and continuing education support Mission-driven culture focused on making a difference Collaborative team environment where your work matters
Physical Requirements:
Lifting:
Up to 30 lbs. frequently; 50 lbs. rarely
Carrying:
10-15 lbs. frequently; 50 lbs. seldom
Sitting/Standing/Walking:
sit rarely; stand constantly; walk frequently
Climbing:
rarely
Bending/Twisting/Kneeling/Reaching:
frequently
Reaching:
frequently
Pushing/Pulling:
10-15 lbs. occasionally; 50 lbs. rarely
Dexterity:
constant hand-eye coordination and manual dexterity
Stamina/Endurance:
mild exertion frequently; heavy exertion occasionally
Vision/Hearing:
constant ability to see clearly and hear instructions or warnings
Mind-Body Connection:
frequent awareness of body positioning and task execution
Work Environment:
Environment:
Indoor and outdoor work environments. Occasional exposure to varying weather conditions, including heat, cold, wind, rain, and snow/ice.
Safety Compliance & PPE Requirements:
Adherence to safety protocols and protective gear use constantly. Mandatory use of Heartspring standard PPE, with additional protective gear (e.g., gloves, helmets, arm guards, leg guards) provided as needed.
Physical Interactions & Exposure Risks:
Frequent exposure to physical interactions from clients, including slapping, hitting, punching, kicking, head-butting, and biting. Potential exposure to infectious diseases, parasites, bodily fluids, and blood-borne pathogens in a school and residential care setting.
