Research Coordinator | Department of Psychology

Research Coordinator | Department of Psychology Psychology, Dean of Arts and Letters Notre Dame, IN, United States
Full-time Research Coordinator | Department of Psychology Psychology, Dean of Arts and Letters Company Description The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Job Description The Department of Psychology at the University of Notre Dame, within the College of Arts & Letters, is seeking a highly organized, detail-oriented, and collaborative Research Coordinator to support the administrative and financial operations of research activities within the department. This role plays a critical part in ensuring the smooth execution of research initiatives by providing administrative support, financial coordination, and compliance oversight. The Research Coordinator will work closely with faculty, principal investigators, and central administrative offices to manage budgets, track deadlines, and support grant-related processes. Key Responsibilities Research Coordination & Administrative Support Provide administrative support for faculty research activities and projects
Track deadlines for proposals, reports, renewals, and compliance requirements
Support regulatory and compliance processes, including audit documentation
Serve as a liaison between faculty, departments, and central administrative units
Assist faculty with processing research-related expenses
Maintain accurate documentation, timelines, and reporting related to research activities Financial Management Support monitoring of faculty research accounts, including restricted and grant funds
Track spending across accounts (discretionary, endowed, restricted, and sponsored funds)
Process expense reports, reimbursements, purchase orders, and travel expenses
Assist with budgeting and financial tracking to ensure compliance with university policies
Support stewardship reporting and communication with development partners
Collaborate with department leadership to prepare financial reports and summaries Department Liaison & Grant Support Serve as the primary liaison to Notre Dame Research (NDR) and Corporate Relations
Coordinate dissemination of grant-related information to faculty
Support pre-award and post-award processes in collaboration with central offices
Ensure timely reporting and compliance with grant requirements
Facilitate communication between faculty and institutional partners Projects & Strategic Initiatives Contribute to special projects and departmental initiatives
Support coordination and execution of strategic priorities
Assist department leadership with additional administrative and research-related tasks as needed #LI-AW1 Qualifications Education & Experience Bachelor's degree
Experience working with budgets, financial systems, or financial management platforms
Ability to track multiple deadlines and manage complex timelines
Strong organizational skills and attention to detail
Excellent communication skills and ability to collaborate across diverse groups Preferred Familiarity with sponsored research administration, compliance, and reporting
Experience with fund accounting and grant management
Experience in academic, research, or corporate relations environments
Knowledge of pre-award and/or post-award grant processes Skills Strong organizational skills and attention to detail
Ability to manage multiple tasks and priorities simultaneously
Excellent verbal and written communication skills
Strong problem-solving and analytical abilities
Professionalism and a collaborative, service-oriented approach
Ability to learn and adapt to new systems and platforms