Registrar

Registrar at Hayward Unified School District Print Application Deadline 5/29/2026 5:00 PM Pacific Date Posted 5/18/2026 Contact Jackie Young 510-784-2600 72529 Number of Openings 1 Salary Pay dependent on experience Add'l Salary Info $37.61

• $41.

50 per hour on a five-step salary schedule Length of Work Year Annual Employment Type Part Time About the Employer The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community's rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students' own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes. We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community.

We look for applicants who:

• Reflect our diverse community
• Value and intentionally promote diversity and consciousness of difference
• Empower students furthest from opportunity
• Demonstrate cultural competence and cultural humility
• Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
• Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
• Foster students' potential to become global citizens and socially responsible leaders.

Job Description /

Essential Elements:

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HAYWARD UNIFIED SCHOOL DISTRICT CLASS TITLE

REGISTRAR

BASIC FUNCTION

Under the direction of an assigned Vice-Principal, perform complex clerical and statistical record-keeping duties related to the enrollment and maintenance of permanent school records at an assigned high school site; assure compliance with established rules, regulations, policies and procedures; register new students.

REPRESENTATIVE DUTIES

ESSENTIAL DUTIES:

Perform complex clerical and statistical record-keeping duties related to the enrollment and maintenance of permanent school records at an assigned high school site; assure compliance with established rules, regulations, policies and procedures. Participate in and oversee the registration of new students; determine eligibility of enrollment; distribute, collect and review completed registration forms including emergency cards and health records; assure accuracy and completeness of registration forms. Request records and transcripts for new students from previous schools; evaluate transcripts received from other schools to determine allowable credits; send records and transcripts to requesting schools; process withdrawing students. Establish and maintain a variety of student records including cumulative records, demographic information, disciplinary actions, grades, credits and transcripts; maintain confidentiality of sensitive and privileged information. Communicate with counselors, administrators and students to assure students are on track for graduation; evaluate transcripts of graduating seniors to assure graduation requirements have been met. Prepare eligibility lists of students for a variety of activities, competitions and financial aid from grades listed on students' permanent records. Receive telephone calls and provide information and assistance to students, parents, staff and the public regarding student grades, enrollment and related policies and procedures. Perform a variety of responsible and complex clerical duties including typing, filing and duplicating materials; type a variety of lists, forms, reports and correspondence. Utilize assigned student information system to input data regarding current and new students and to generate a variety of reports; troubleshoot system problems; create queries and extract data for various reports; provide training to staff in proper use of information systems and procedures. Order and process diplomas; prepare lists of graduates and submit to administrators, District Office and vendors for printing. Operate a variety of office equipment including a typewriter, fax machine and copier.

OTHER DUTIES

Perform special projects and prepare various forms and reports on behalf of school administration; attend to administrative details on special matters as assigned. Maintain school site postage meter; submit purchase orders for lease payments and postage; contact postage vendors regarding low funds and obtain proper access codes. Greet and assist visitors at the counters as needed; answer phones and take and relay messages as appropriate. Perform other duties, related to the job, as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Modern office practices, procedures and equipment. Applicable laws, codes, rules and regulations related to assigned activities. District organization, operations, policies and objectives District registration policies and procedures. Operation of a computer and assigned software. Record-keeping and report preparation techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Transcript evaluation and student enrollment procedures and requirements. Graduation requirements.

ABILITY TO

Perform complex clerical and statistical record-keeping duties related to the enrollment and maintenance of permanent school records at an assigned high school site. Participate in and oversee the registration of new students . Interpret, apply and explain applicable laws, codes, rules and regulations related to assigned activities. Type at 45 words per minute from clear copy. Read and interpret data processing printouts. Meet schedules and time lines. Plan and organize work. Work independently with little direction. Maintain confidentiality of sensitive and privileged information. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Operate a variety of office equipment including a computer and assigned software. Complete work with many interruptions.

EDUCATION AND EXPERIENCE

Any combination equivalent to: graduation from high school and two years of general clerical experience involving student record-keeping activities.

WORKING CONDITIONS

ENVIRONMENT:

Office environment. Constant interruptions.

PHYSICAL DEMANDS

Dexterity of hands and fingers to operate a computer keyboard. Hearing and speaking to exchange information in person or on the telephone. Sitting or standing for extended periods of time. Seeing to read a variety of materials. Bending at the waist, kneeling or crouching to file materials.

Requirements / Qualifications

For more information on Requirements/Qualifications, please contact the employer. Comments and Other Information For more information on Comments and Other Information, please contact the employer. Links Related To This Job Hayward Unified School District View Other Job Desc. / Ess. Elem. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits

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