Executive Assistant (Medical Office)

Executive Assistant (Medical Office) Allied Health Solutions Medical Group Inglewood, CA Job Details Part-time | Full-time $18 - $22 an hour 1 hour ago Benefits Professional development assistance Flexible schedule Qualifications Record keeping Maintaining an organized workspace Achieving HIPAA compliance Phone communication Inventory management HIPAA Executive administrative support Medical scheduling Medical administrative support Driver's License Medical records Driving Clerical experience Productivity software Office management Managing executive calendars Phone call management Clean workspace maintenance Document management Managing patient records Communication skills Personal assistant experience Entry level File organization Progress tracking (project management tasks) Time management

Full Job Description Location:

Inglewood, CA Employment Type:

Part-Time, Full-Time About the

Position:

We are seeking a highly organized and detail-oriented Executive Assistant (Medical Office) to support our clinic leadership and daily operations. This unique role involves managing and organizing professional documents and records, as well as providing support with home office organization and related tasks. The ideal candidate is reliable, trustworthy, proactive, punctual, and adept at balancing both administrative and personal assistant responsibilities.

Key Responsibilities:

Clinic Administrative Duties:

Organize and maintain medical and administrative records Prepare and process paperwork, forms, and documents Assist with billing, filing, and insurance documentation Manage the clinic executive's calendar, schedule appointments, and coordinate meetings with staff, patients, and external partners Track ongoing projects, initiatives, and deadlines for the executive team Attend meetings and prepare executive summaries, briefing notes, and follow-up action items Act as a liaison between executives and staff to streamline communication and workflow Answer phones, take messages, and route calls as needed Maintain a clean, organized front desk and office area Manage clinic supplies, orders, and inventory tracking Ensure compliance with clinic policies, HIPAA regulations, and healthcare standards Provide general administrative support as needed

Personal Adminsitrative Duties:

Organize and maintain household paperwork, bills, and important documents Manage personal files and digital records to ensure easy access and order Coordinate household schedules and reminders (appointments, maintenance, etc.) Assist with home organization projects and filing systems Handle confidential information with discretion

Qualifications:

Prior experience in administrative and/ or personal assistant roles preferred Excellent organizational and time-management skills Strong communication skills (written and verbal) High level of discretion and professionalism Ability to work independently and manage multiple responsibilities Comfortable handling both professional and personal tasks Proficiency in Microsoft Office Valid driver's license and reliable transportation (for errands)

Compensation & Benefits:

Competitive Compensation Flexible Schedule Opportunity for

Growth Pay:

$18.00 - $22.00 per hour

Benefits:

Flexible schedule Professional development assistance

Work Location:

In person