Registrar/Counseling Office Administrative Assistant

Openings as of 4/2/2026 force display?

True Openings as of 4/2/2026

Registrar/Counseling Office Administrative Assistant JobID:

1920

Position Type:

Secretarial/Clerical/ Administrative Assistant Date Posted:

4/1/2026

Location:

Westchester Middle School Date Available:

when filled

Closing Date:

when filled

SUMMARY OF POSITION

This position will be responsible for all Middle School registrar duties, counseling office administrative assistance, and coordination with the district Student Information System Coordinator. The Registrar will log and maintain student academic records, including earned grades, transfer grades, honor roll, and test scores. Additional responsibilities for current, incoming, and former Middle School students include all inputting of student data, class scheduling, processing district, state, and federal reports, processing transcript requests, managing student withdrawals, and updating grade changes. The Registrar's work location is in the shared Intermediate/Middle School counseling office. The Registrar will oversee enrollment and withdrawal of fifth and sixth-grade Intermediate School students. This position will deal with community members, parents, students, and staff on a regular basis and will be expected to interact with these publics in a professional, friendly, and organized manner.

Starting Salary:

$17.00/ hour

MINIMUM QUALIFICATIONS

High school diploma or general education degree (GED). Educational training and experience preferred. The responsibilities and duties listed below are representative of the knowledge, skill, and/or ability required. Each essential function listed below is mandatory to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

PRINCIPAL RESPONSIBILITIES AND DUTIES

Manage accurate student academic and demographic records for the Middle School. Prepare a variety of complex district, state, and federal reports for the Middle School. Support Middle School teachers with grading and recording. Process information requested by armed services, foreign exchange programs, and law enforcement for the Middle School. Process necessary Middle School transcript/records requests. Process the social security proof of enrollment for the Middle School. Process and manage student book/device collection for the Middle School. Process educational verification documents for the Middle School. Input and maintain the Middle School course master schedule. Run student and teacher Middle School schedules when necessary. Process report cards and teacher grade changes for the Middle School. Run various data requests for the Middle School. Address parent concerns and questions regarding G.P.A. and report cards for the Middle School. Run honor roll for the Middle School. Input grades for Middle School transfer students from other schools. Editing the necessary student identification numbers with the state for the Middle School. Submit names to the National Clearinghouse for the Middle School. Assist Middle School stakeholders with Skyward access. Receptionist for the School Counseling area and supervise student flow; supervising student sign-in; answering phone calls and forwarding those calls when necessary. Send and deliver faxes to the appropriate personnel and mail all correspondence when necessary for the Middle School. Serves as McKinney-Vento liaison for the Middle School. Maintaining and filing all Middle School cumulative student folders promptly. Assist with organization, support, and other tasks for standardized testing, events, etc., for the Middle School. Copy complete cumulative folders for Attorney/Judges when requested by the Middle School Principal. Transfer of cumulative file s of outgoing 8th-grade students at the end of each year for CHS. Manage the enrollment intake portion of all new student registrations in grades 5-8.

This includes:

Collecting and reviewing all required registration paperwork Obtaining and verifying the birth certificate Completing the Home Language Survey Gathering residency documentation Share health records with the nurse Starting the cumulative file and ensuring all required documents are present and organized Once the file is complete and all documents are verified, it will then be transferred to the 5/6 registrar for data entry into Skyward and final processing. 27. Manage all student withdrawals in grades 5-8.

This includes:

Have parent sign a transfer/ withdrawal form Collect IPAD and charger End ADM records End Special Education/EXL records Wait for a records request from the new school before withdrawing Send records to the new school. 28. Complete other duties as assigned by Middle School Administration or Duneland School Corporation Administration.

KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS

Demonstrate interpersonal skills necessary to deal tactfully and effectively with persons at all levels to develop and maintain productive relationships with all publics Ability to learn new skills quickly and assimilate into daily work Ability to maintain a high level of confidentiality both inside and outside the corporation Ability to work independently and in a team environment Ability to multitask with attention to detail Proficiency in the use of all necessary technology, i.e., computers, software, copiers, phones Demonstrate professional phone etiquette at all times Proficiency in the use of and the ability to learn various software, i.e., Microsoft Office, Skyward Demonstrate organizational and time management skills Perform all other duties as assigned by the Middle School administration.

SPECIAL REQUIREMENTS

(includes equipment, hours, physical demands)

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is protected from outside weather conditions, but not necessarily from temperature changes. There are no environmental hazards indicated for this position.

Equipment:

This position is required to maintain a working knowledge of all classroom equipment. A basic knowledge of operations for computers, printers, telephone systems, fax machines, and copiers is required.

Hours:

This position is typically expected to work an average of 8 hours per day, 216 days per year. Summer hours/days may be adjusted per the direct supervisor to assure adequate coverage to meet the demands of the School and job.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, and taste or smell. The employee must frequently lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation. All applicants must have a current application through our electronic application center at www.duneland.k12.in.us The Duneland School Corporation is committed to a policy of non-discrimination and equal opportunity in all employment practices. Candidates will be screened, interviewed and employed based upon the successful candidate's qualifications, background, experience and needs of the Duneland School Corporation. Offers of employment are contingent upon the results of personal background Applicants selected for interviews will be contacted individually. Email To A Friend Print Version Postings current as of 4/2/2026 3:14:32 AM CST. Powered by Aspex Solutions

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