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Assistant Registrar
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Earlham College.
Richmond, IN (In Person)
Full-Time
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Job Description
Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.
Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.
Position OverviewEarlham College invites applications for a team-oriented individual with excellent communication and organizational skills to serve as a full-time Assistant Registrar. The Assistant Registrar will assist and provide support to the Registrar and Associate Registrar to ensure the successful and efficient day-to-day operations of the Registrar's Office in the areas of academic records, registration, credential processes, advising, and related activities. Cross-training in many aspects of the Office of the Registrar will be required.
Primary Duties & ResponsibilitiesServe as the first point of contact for the department: provide information and respond to inquiries from students, faculty, parents, and the general public.
Advise and communicate effectively with a diverse faculty and student body regarding academic policies and procedures related to student records.
Provide academic advising assistance to faculty and staff.
Oversee the management of confidential data contained in student academic records, including, but not limited to, grade and name changes; handle sensitive and confidential information in accordance with federal regulations and institutional requirements.
Process student course registration requests, change of enrollment/information, and other student-related enrollment activities; update student records as documentation is received.
Process change of advisor, major and minor declaration forms, and maintain information in the student information system.
Complete all custom student enrollment verifications and form letters, including loan deferments, letters of anticipated graduation, and degree verifications.
Oversee leave and withdrawal processes and maintain information.
Oversee outgoing transcript requests for current students and alumni via National Student Clearinghouse.
Coordinate process and serve as primary liaison to academic departments and programs conveners for senior capstone reporting.
Oversees Spring Awards Convocation.
Manage the Registrars Office Inbox to ensure all responses to student, staff, and faculty inquiries are complete in a timely manner.
Serve as primary supervisor for student workers.
Participate in Commencement planning and execution. Duties include preparing diplomas and covers; helping with rehearsal and student line-up.
Work closely with the Registrar to assess projects and tasks within assigned areas; stay up-to-date on industry trends, best practices and emerging technology; and make recommendations for improvement.
Participate in training and professional development activities.
Other duties as assignedQualifications1-3 years administrative experience in records administration and/or database management (direct experience in higher education setting preferred).Completion of some college-level coursework is preferred; equivalent experience will also be considered.
Experience with managing large data sets using spreadsheetsPrevious experience working with student information systems (Ellucian Banner is a plus).Commitment to quality customer service and support of student success. Workplace professionalism and collegiality.
Ability to work collaboratively as a member of a team.
Effective verbal and written communication skills.
Strong analytical and problem-solving skills.
Strong organization skills with attention to detail and data accuracy.
Solid critical thinking skills to understand student and faculty issues.
Ability to exercise sound judgment in challenging service situations.
Ability to handle sensitive information and maintain a high level of confidentiality.
Familiarity, and ability to explain FERPA guidelines and federal and state laws pertaining to higher education.
Ability to work under pressure, with minimal supervision and to take initiative.
Ability to determine timelines, organize and prioritize projects and tasks, and meet deadlines. Comfort working with technology and ability to learn new applications quickly.
Positive attitude and ability to plan and adapt to change.
Commitment to serving the needs of a culturally and educationally diverse community.
To ApplyPlease submit the following materials with your application:
Cover letter ResumeList of Three References with Contact InformationThe review of applications will begin immediately and continue until the position is filled.
Employee Benefits at EarlhamMedical, Dental, and Vision Insurance
Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID
Earlham's Work Authorization PolicyEarlham utilizesE-Verifyto confirm employment eligibility for all newly hired employees within the United States. Monday - Friday, 8:00 am - 5:00 pmFull-Time, Admin Faculty, 40 hours per week
Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.
Position OverviewEarlham College invites applications for a team-oriented individual with excellent communication and organizational skills to serve as a full-time Assistant Registrar. The Assistant Registrar will assist and provide support to the Registrar and Associate Registrar to ensure the successful and efficient day-to-day operations of the Registrar's Office in the areas of academic records, registration, credential processes, advising, and related activities. Cross-training in many aspects of the Office of the Registrar will be required.
Primary Duties & ResponsibilitiesServe as the first point of contact for the department: provide information and respond to inquiries from students, faculty, parents, and the general public.
Advise and communicate effectively with a diverse faculty and student body regarding academic policies and procedures related to student records.
Provide academic advising assistance to faculty and staff.
Oversee the management of confidential data contained in student academic records, including, but not limited to, grade and name changes; handle sensitive and confidential information in accordance with federal regulations and institutional requirements.
Process student course registration requests, change of enrollment/information, and other student-related enrollment activities; update student records as documentation is received.
Process change of advisor, major and minor declaration forms, and maintain information in the student information system.
Complete all custom student enrollment verifications and form letters, including loan deferments, letters of anticipated graduation, and degree verifications.
Oversee leave and withdrawal processes and maintain information.
Oversee outgoing transcript requests for current students and alumni via National Student Clearinghouse.
Coordinate process and serve as primary liaison to academic departments and programs conveners for senior capstone reporting.
Oversees Spring Awards Convocation.
Manage the Registrars Office Inbox to ensure all responses to student, staff, and faculty inquiries are complete in a timely manner.
Serve as primary supervisor for student workers.
Participate in Commencement planning and execution. Duties include preparing diplomas and covers; helping with rehearsal and student line-up.
Work closely with the Registrar to assess projects and tasks within assigned areas; stay up-to-date on industry trends, best practices and emerging technology; and make recommendations for improvement.
Participate in training and professional development activities.
Other duties as assignedQualifications1-3 years administrative experience in records administration and/or database management (direct experience in higher education setting preferred).Completion of some college-level coursework is preferred; equivalent experience will also be considered.
Experience with managing large data sets using spreadsheetsPrevious experience working with student information systems (Ellucian Banner is a plus).Commitment to quality customer service and support of student success. Workplace professionalism and collegiality.
Ability to work collaboratively as a member of a team.
Effective verbal and written communication skills.
Strong analytical and problem-solving skills.
Strong organization skills with attention to detail and data accuracy.
Solid critical thinking skills to understand student and faculty issues.
Ability to exercise sound judgment in challenging service situations.
Ability to handle sensitive information and maintain a high level of confidentiality.
Familiarity, and ability to explain FERPA guidelines and federal and state laws pertaining to higher education.
Ability to work under pressure, with minimal supervision and to take initiative.
Ability to determine timelines, organize and prioritize projects and tasks, and meet deadlines. Comfort working with technology and ability to learn new applications quickly.
Positive attitude and ability to plan and adapt to change.
Commitment to serving the needs of a culturally and educationally diverse community.
To ApplyPlease submit the following materials with your application:
Cover letter ResumeList of Three References with Contact InformationThe review of applications will begin immediately and continue until the position is filled.
Employee Benefits at EarlhamMedical, Dental, and Vision Insurance
- Company paid Long-Term Disability after 1 year of full-time service
- Basic and Voluntary Life insurance
- Employee Assistance Program
- Campus Store DiscountFree ticket vouchers for Richmond Symphony OrchestraWellness Center Free Membership or Discount for eligible employeesAthletic Games-Free entry to all home games Free entry into most Theatre/Music showsTuition Benefits for Immediate Family for eligible employees
- 403(b) Retirement
- For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service.
Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID
- All employee benefit offerings are subject to employee eligibility per plan documents.
Earlham's Work Authorization PolicyEarlham utilizesE-Verifyto confirm employment eligibility for all newly hired employees within the United States. Monday - Friday, 8:00 am - 5:00 pmFull-Time, Admin Faculty, 40 hours per week
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