Assistant Coordinator of Student Intake and Registration Services

Assistant Coordinator of Student Intake and Registration Services Waltham Public Schools - 3.6 Waltham, MA Job Details Full-time 1 day ago Qualifications School experience Website maintenance Spanish Website management Phone communication Writing skills Student record keeping Data reporting Student information system English Databases Data quality management Haitian Creole Enrollment management Productivity software Associate's degree Editing Entry level Community resource coordination Full Job Description

ASSISTANT COORDINATOR OF STUDENT INTAKE AND REGISTRATION SERVICES

The Parent Information Center (PIC) serves as the main source of general information about Waltham Public Schools for the district's staff, parents and guardians, and the community at large. One of its primary functions is to be a central location for new registrations for all students entering preschool through grade twelve. Through this process, families make their first contact with the schools and community. The Assistant Coordinator will assist in the daily functions of the PIC registration process by providing support to families of new and returning students.

QUALIFICATIONS

Education, Training and Experience:

Associate or Bachelor degree required Background working with school administration preferred Familiarity with working with databases

Knowledge, Ability and Skill :

Bilingual Spanish/ English or Haitian Creole/ English Speaking/Writing Skills preferred Strong computer skills: o Microsoft Office Suite o Familiarity with Student Information Systems and/or Databases o Knowledge of Google Apps for Education o Website management and editing Able to organize time, work independently and accomplish tasks despite frequent interruptions Ability to maintain a high level of confidentiality, data quality and data integrity Knowledge of educational issues and of school department operations Close attention to detail Commitment to requirement that all parents/guardians are fully informed of all important news, events, and educational opportunities being offered by the school system Demonstrated competency in the ability to work with parents/guardians Strong interpersonal skills Able to communicate effectively with district staff and parents/guardians via email, phone and in person Able to create a warm and welcoming office climate Facilitate human relations and interactions

SUPERVISION

Supervision Scope:

Performs a variety of responsible administrative and managerial functions requiring professional judgment. He/she is called upon to handle a large number of details, which vary in substance and content. He/she is required to flexibly approach the workload.

Supervision Received and Given:

He/she will work under the direction of and be evaluated by the Chief Family & Community Engagement Officer of the Parent Information Center.

DESCRIPTION OF DUTIES

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment of the position.) Processes all new or returning student registrations for grades K through grade 12 Obtains required registration documents for the purpose of ensuring accurate information is gathered in accordance with district policy, state regulations and federal laws Provides general information about Waltham Public Schools to the district's staff, parents/guardians and community at large Assists in the organization and coordination of Kindergarten Registration Nights for all elementary schools Interacts with the English Learner and Special Education Departments to ensure new students identified as requiring specialized services are entered and coded properly in the student information system database Works closely with Student Information Systems Specialist in order to ensure data accuracy Coordinates with previous school districts or agencies to obtain any necessary documents needed (academic, medical/health) and makes follow up phone calls about missing documentation, school start date(s), transportation etc. Creates and prepares student enrollment data reports for school administration Provides updated information for the PIC webpages Communicates in a timely and effective manner with administration, staff and parents/guardians regarding the registration process Ensures that all Waltham Public Schools' parents/guardians are fully informed of all important news, events, and educational opportunities being offered by the school system Assists parents/guardians in obtaining access to specialized resources available in the Waltham Public Schools Promotes appreciation of equity and diversity by providing culturally and competent responsive liaison support for families during the enrollment process Coordinates necessary support services during the student registration process e.g., nurses to review health records; guidance counselors to review student records Performs other tasks, which may be assigned by the Chief Family & Community Engagement Officer of the Parent Information Center.

WORK YEAR

This is a twelve (12) month position. Office Hours 8am-4pm (Mon-Fri)•Saturday's and evenings as needed. Bilingual Spanish/English or Haitian Creole/English Speaking/Writing Skills Preferred

JOB ENVIRONMENT

Most work is performed in a school environment with frequent interruptions. May be subjected to the pressure of other individuals and the volume and/or rapidity with which tasks must be accomplished. Makes contact with necessary personnel in person and by phone, and discusses routine and semi-complex information. Multi-tasking is almost always a necessity. Has access to and maintains confidential information for which the application of appropriate judgment, discretion and professional office protocols are required. Federal Labor Standards Act (FLSA):

Exempt Non- Discrimination Notice:

Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, gender identity or sexual orientation. Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve. MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.