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Assistant Registrar
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Rocky Mountain University of Health Professions
Remote
$50,419 Salary, Full-Time
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Job Description
Assistant Registrar, Academic Status and Policy
Four weeks of paid holidays in addition to accrued paid time offComprehensive medical, dental, and vision coverageEmployermatched HSA and 401(k) with immediate vestingLife and disability insuranceTuition discounts, tuition reimbursement, and professional development fundingMental health counseling and wellness resourcesFinancial wellness coaching and retirement planning support
This role requires strong attention to detail, sound judgment, collaborative spirit, and a genuine commitment to student success and institutional integrity.
Maintain and administer student records with a commitment to privacy, accuracy, and FERPA compliance, ensuring accurate and timely documentation of academic activity from enrollment through degree conferral.
Serve as a knowledgeable resource for students, faculty, programs, and administrators via email, phone, and in-person interactionsInterpret and apply academic policies and curricular requirements, including prerequisites and modified schedulesContribute to team-wide projectsCommencement, Convocation, and semester lifecycle workflowsImprovement initiatives to increase efficiency and better serve studentsComplete ongoing training and professional development in Registrar's Office policies, procedures, and best practices, with particular emphasis on FERPA and industry standardsIdentify, communicate, and help resolve errors when they occurFunctional Area ResponsibilitiesAcademic Status & PolicyReports to:
Compiling documentation and coordinating review processesDrafting correspondence and response lettersCoordinating Academic Appeals Committee documentation and attending committee meetings as a non-voting resourceAssist with academic status determinations and record updates, and communicate status changes, requirements, and next steps to students in a timely and sensitive mannerAssist with Satisfactory Academic Progress (SAP) review processes and record updates, and coordinate with the Financial Aid Office as appropriate
Familiarity with FERPA and student records regulationsStrong written and verbal communication skillsProficiency with Microsoft Office Suite and student information systemsPreferred QualificationsExperience in one or more of the functional areas described aboveFamiliarity with degree audit systems, LMS platforms, or SIS environmentsExperience with academic policy administration, appeals processes, or curriculum managementKnowledge of transfer credit evaluation or Credit for Prior Learning frameworksCompetenciesAttention to DetailAccurately manages records, processes, and documentation with precisionConfidentialityHandles student information with discretion in full compliance with FERPACommunicationClearly conveys information to diverse audiences including students, faculty, and administratorsCollaborationWorks effectively across teams and departments without siloing information or effortAccountabilityTakes ownership of work, communicates proactively, and focuses on solutionsAdaptabilityManages multiple priorities and shifting deadlines across a dynamic academic calendar
RMU values innovation, service, and continuous improvement, supporting faculty and staff who contribute to a learning environment focused on student success and community impact.
Please list three references, including name, company, relationship, phone number, and email address.
Employment with the university is atwill, unless otherwise provided by applicable state law.
COMPENSATION
&BENEFITSExpected Pay Rate:
$23.00 - $25.48 hourly (Pay is commensurate with experience and qualifications.)Benefits & Perks:
RMU offers a comprehensive benefits and perks package, which includes:Four weeks of paid holidays in addition to accrued paid time offComprehensive medical, dental, and vision coverageEmployermatched HSA and 401(k) with immediate vestingLife and disability insuranceTuition discounts, tuition reimbursement, and professional development fundingMental health counseling and wellness resourcesFinancial wellness coaching and retirement planning support
WORK ENVIRONMENT
& SCHEDULEThis is a full-time position based on campus in Provo, UT, with an initial on-site onboarding period transitioning to a hybrid schedule (3 days on-site, 2 days remote). Some evening or weekend hours may be required during peak academic periods such as Commencement, Convocation, and registration cycles.ABOUT THE
ROLEThe Assistant Registrar is a professional-level role within the Registrar's Office responsible for contributing to the accuracy, integrity, and accessibility of the student record across the full academic lifecycle. Assistant Registrars serve as both generalist contributors to shared office responsibilities and functional leads in one of three specialized areas: Academic Status & Policy, Audits & Data, or Student Transitions & Curricula.This role requires strong attention to detail, sound judgment, collaborative spirit, and a genuine commitment to student success and institutional integrity.
WHY THIS ROLE
MATTERSThe Registrar's Office contributes to the University's mission by safeguarding the accuracy and integrity of the student record. We serve as a central resource in navigating and implementing curricular requirements and academic policies. In doing so, we seek to provide clarity for students and various levels of the University community, and to partner with them in supporting and refining academic and student-centered processes.WHAT YOU WILL
DOAll Assistant Registrars, regardless of functional area, share responsibility for the following:Maintain and administer student records with a commitment to privacy, accuracy, and FERPA compliance, ensuring accurate and timely documentation of academic activity from enrollment through degree conferral.
Serve as a knowledgeable resource for students, faculty, programs, and administrators via email, phone, and in-person interactionsInterpret and apply academic policies and curricular requirements, including prerequisites and modified schedulesContribute to team-wide projectsCommencement, Convocation, and semester lifecycle workflowsImprovement initiatives to increase efficiency and better serve studentsComplete ongoing training and professional development in Registrar's Office policies, procedures, and best practices, with particular emphasis on FERPA and industry standardsIdentify, communicate, and help resolve errors when they occurFunctional Area ResponsibilitiesAcademic Status & PolicyReports to:
Academic Policy, Compliance & Scheduling ManagerFunctional Responsibilities:
Assist in maintaining and updating academic policies, including contributions to the University HandbookAssist with on-site and classroom scheduling processesSupport academic appeals and integrity violation processes, including:Compiling documentation and coordinating review processesDrafting correspondence and response lettersCoordinating Academic Appeals Committee documentation and attending committee meetings as a non-voting resourceAssist with academic status determinations and record updates, and communicate status changes, requirements, and next steps to students in a timely and sensitive mannerAssist with Satisfactory Academic Progress (SAP) review processes and record updates, and coordinate with the Financial Aid Office as appropriate
WHAT WE ARE LOOKING
FORRequired QualificationsBachelor's degree required13 years of experience in higher education, preferably in a Registrar's Office or related academic affairs role.Familiarity with FERPA and student records regulationsStrong written and verbal communication skillsProficiency with Microsoft Office Suite and student information systemsPreferred QualificationsExperience in one or more of the functional areas described aboveFamiliarity with degree audit systems, LMS platforms, or SIS environmentsExperience with academic policy administration, appeals processes, or curriculum managementKnowledge of transfer credit evaluation or Credit for Prior Learning frameworksCompetenciesAttention to DetailAccurately manages records, processes, and documentation with precisionConfidentialityHandles student information with discretion in full compliance with FERPACommunicationClearly conveys information to diverse audiences including students, faculty, and administratorsCollaborationWorks effectively across teams and departments without siloing information or effortAccountabilityTakes ownership of work, communicates proactively, and focuses on solutionsAdaptabilityManages multiple priorities and shifting deadlines across a dynamic academic calendar
ABOUT ROCKY MOUNTAIN UNIVERSITY OF HEALTH
PROFESSIONSRocky Mountain University of Health Professions (RMU) is a graduatelevel institution dedicated to advancing healthcare education, research, and service. The university prepares healthcare professionals through evidencebased curricula, collaborative learning, and a commitment to ethical and inclusive practice.RMU values innovation, service, and continuous improvement, supporting faculty and staff who contribute to a learning environment focused on student success and community impact.
Please list three references, including name, company, relationship, phone number, and email address.
EQUAL OPPORTUNITY & ACCOMMODATIONRMU
is an equal opportunity employer and is committed to creating an inclusive and accessible workplace. We provide reasonable accommodations to qualified individuals with disabilities and comply with all applicable federal, state, and local laws.Employment with the university is atwill, unless otherwise provided by applicable state law.