Legal Assistant/Intake Coordinator

LEGAL ASSISTANT / INTAKE COORDINATOR

Apricity Law, PC | Truckee, CA | In-Office Apricity Law, PC is a boutique real estate and business law firm based in Truckee, California. We're a small, high-performing team serving clients across the Truckee/Lake Tahoe region and the Reno/Sparks market in commercial real estate, business law, estate planning, and litigation. We're looking for a sharp, organized legal assistant and intake coordinator to be the operational backbone of our client-facing workflow. The Role You'll be the first point of contact for new and prospective clients and a key support resource for our attorneys. This role combines front-of-house client communication with substantive legal assistant work — you'll manage intake from first inquiry through engagement, keep matters moving, and help ensure nothing falls through the cracks in a busy, fast-paced practice. What You'll Do Manage new client intake from initial inquiry through conflict check, engagement letter, and fee collection Communicate professionally with clients, opposing counsel, courts, and third parties by phone and email Prepare, format, and proofread legal documents, correspondence, and filings Maintain and organize matter files in our document management system Calendar deadlines, hearings, and attorney appointments with attention to court rules Support attorneys with administrative tasks, research coordination, and client follow-up Assist with billing, time entry review, and trust accounting processes What We're Looking For 2+ years of experience in a law firm or legal environment (required) Familiarity with California court procedures and e-filing systems a strong plus Experience with legal practice management software (Clio or similar preferred) Excellent written and verbal communication skills — you will represent the firm in every interaction High attention to detail and the ability to manage multiple priorities without dropping the ball Professional, warm, and composed demeanor with clients who are often navigating stressful situations Comfortable in a small-firm environment where initiative and adaptability matter About Us Apricity Law is a Super Lawyers-recognized firm with a collaborative, low-overhead culture and a strong technology stack. We're intentional about how we work and invest in tools and processes that let our team do their best work. Truckee is a great place to be — and this is a role where you'll grow alongside the firm.

Pay:

$22.00 - $32.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid sick time Paid time off Vision insurance

Work Location:

Hybrid remote in Truckee, CA (Nevada County)