Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Clock Hour & Registration Specialist Salary $23.95 Hourly Location ESD 112 - Vancouver Campus Job Type Part-Time; Internal Only Job Number 202602952 Department
TEACHING & LEARNING
Opening Date 06/08/2026 Closing Date 6/12/2026 5:00 PM Pacific Description Benefits Questions Thank you for your interest in our employment opportunities. We invite you to apply to be a part of our dynamic team providing quality educational services throughout Southwest Washington, and other areas of the state. For more information review the NEOGOV Application Guide and Frequently Asked Questions. General Responsibilities Under the general direction of the Coordinator of Education Initiatives and Professional Development, perform system administration functions in support of the registration/clock hour management system and support users in proper use and operation of the system. Exercise considerable independent action in preparing correspondence, responding to the public and constituencies, and other matters of a similar complexity.
A complete application will include:
Work history going back 10 years (if applicable) At least three professional reference's contact information A Cover Letter expressing interest in the position A Resume that reflects work experience listed on application
Salary:
The hourly salary range for this position is $23.95 - $29.14.
Assignment:
20 hrs/week, Year Round.
Regular attendance required:
This role relies on regular and reliable attendance to ensure consistency for our students and help support a positive, productive learning environment.
Independently perform system administration duties in support of the registration/clock hour management system and manage the registration/clock hour management system. Provide customer service and problem solving to internal and external customers for clock hour applications, clock hour transcripts, conferences, events, and workshops. Support coordinators and staff in the proper use of the registration/clock hour management system. Provide technical and informational support to end users of the registration/clock hour management system and build strong relationships with school district personnel, professional organizations, and other system users. Maintain professional and technical knowledge to stay up-to-date on Washington State requirements regarding clock hours and transcripts. Coordinate and administer the receipt of clock hour forms and issuance of clock hour transcripts. Initiate internal and external correspondence, reports, and communications regarding clock hours and communicate with a range of individuals and organizations regarding clock hours and transcripts. Develop, maintain, and archive ESD 112 records consistent with state and agency guidelines. Serve as staff support to the Regional Clock Hour Committee. Arrange and coordinate meetings. Develop and maintain office procedures and filing systems.
Other Functions:
Provide support or back-up to the Administrative Assistant II of Teaching & Learning as needed. Other duties as assigned.
High school diploma or GED and two years of experience administering programs involving education professionals and the public including assisting customers to understand and comply with rules, requirements and processes OR an Associate's degree and one year of experience in the areas above. Experience using Microsoft Office software, including spreadsheet and database programs. Experience providing customer service.
Preferred Qualifications and Skills:
Experience developing and maintaining a large automated tracking system using database software. Experience in public relations and/or marketing.
Working Conditions/Employment Requirements Working Conditions/Physical Requirements:
Office environment. Regular attendance during scheduled work hours. Employment Requirements - ESD job offer is contingent upon satisfying the following: Successful completion of a criminal history background check through the Washington State Patrol. Notice of Non-Discrimination ESD 112 does not discriminate in any programs or activities on the basis of race, religion, creed, color, sex, national origin, marital status, sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained guide dog or service animal by a disabled person. The following individuals have been designated to handle questions and complaints of alleged discrimination: Civil Rights compliance
Jeffrey Niess, 360-952-3529, jeffrey.niess@esd112.org The above information will be provided in the appropriate language for persons with limited English language skills by contacting the ESD at 360-750-7500. We provide a professional yet family-friendly work environment. To that end, our benefits are designed to meet the individual needs of our employees and their families. Full-Time or Part-Time positions working at least 17.5 hours per week are eligible for our standard package of benefits; retirement, medical, dental, and vision insurance offered at affordable premiums, we also offer a 25% discount on child care at ECE Child Care centers, tuition reimbursement, credit union membership, an employee assistance program, and much more! Part-time positions working less than 17.5 hours per week or Temporary positions are not eligible for health benefits or paid leave. Eligibility for retirement is based on length of assignment.
For details please visit:
https://www.esd112.org/hr/benefits/ for a summary of the Benefits of Employment. 01 Do you have a high school diploma or GED and two years of experience administering programs involving education professionals and the public including assisting customers to understand and comply with rules, requirements and processes OR an Associate's degree and one year of experience in the areas above. Yes No 02 Do you have experience using Microsoft Office software, including spreadsheet and database programs? Yes No 03 Do you have experience providing customer service? Yes No 04 Are you eligible for lawful employment in the U.S.? Proof of citizenship or legal right to work and identity will be required after hire. Yes No 05 APPLICANT
DECLARATION
Selecting YES authorizes the employer to conduct a background investigation and authorizes the release of information in connection with this application for employment. This investigation may include such information as criminal or civil convictions, driving records, previous employers and educational institutions, electronic/phone personal or professional references, and other appropriate sources. Selecting YES indicates you waive your right of access to such information, and without limitation, hereby release the employer and the reference sources from any liability in connection with its release or use. This release includes the sources cited above and specific examples as follows: The Washington State Patrol (WSP), information from the Federal Bureau of Investigation (FBI) of either data on all criminal convictions or certification that no data on criminal convictions is maintained, information from OSPI, the Washington or other State Departments of Social and Health Services and any locality to which they may refer for release of information pertaining to any findings of child abuse or neglect investigations involving you. Selecting YES certifies under the penalty of perjury under the laws of the State of Washington that you have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering your application. If the information provided or answer(s) to any questions on the application change prior to your being hired, you understand that you must immediately notify the employer. You understand that any omission, falsely answered statement made by you on this application, or any supplement to it will be sufficient grounds for failure to employ you or for your discharge should you become employed. Selecting YES indicates that you understand that you may be subject to Washington State Patrol (WSP) and FBI fingerprint background checks. Yes No Required Question Employer Educational Service District 112 Address 2500 NE 65th Ave Vancouver, Washington, 98661 Phone 360-750-7503 Website https://www.esd112.org
