Admissions Coordinator

ABOUT SHERIDAN MEMORIAL HOSPITAL

At Sheridan Memorial Hospital, we proudly rank in the top 13.6% of U.S. hospitals, recognized by the Centers for Medicare and Medicaid Services. With over 850 dedicated employees and 100+ expert providers across 25 specialties, we are committed to exceptional, patient-centered care. Set in northern Wyoming's stunning Big Horn Mountain foothills, Sheridan offers outdoor adventure and community charm. Our hospital combines cutting-edge technology with a collaborative, innovative culture. Join a team that values your skills, fosters growth, and empowers you to impact lives meaningfully. Apply today and be part of Sheridan Memorial Hospital's mission of excellence! • Nestled at the foothills of the Big Horn Mountains in northern Wyoming, spectacular scenery and outdoor activities abound. Our hospital has the latest technology and equipment comparative to that of many larger facilities, and you will find our staff is friendly, compassionate, caring, and courteous. We focus on creating and nurturing a workplace that encourages, recognizes, and rewards individual effort and creativity. Leadership is responsive to changing modes of healthcare delivery and adapts accordingly. We value effective communication and honesty and believe teamwork based on mutual respect is key to success.

JOB SUMMARY

The Health Information and Admissions Coordinator position supports front-desk operations, admissions coordination, and the management of resident medical records in a Skilled Nursing and Long-Term Care facility. This role ensures timely, compliant admissions, survey readiness, and confidentiality while serving as the first point of contact for residents, families, and referral partners. Participates in Payroll-Based Journal (PBJ) data submission in accordance with CMS requirements. Strict compliance with

HIPAA, CMS

regulations, and facility policies is required at all times. Confidentiality and professionalism are essential.

ESSENTIAL RESPONSIBILITIES

Front Office Operations & Patient Access Greet and assist residents, families, visitors, referral partners, vendors, and surveyors Answer and route incoming telephone calls Maintain visitor logs and follow safety protocols Coordinate communication with admissions, nursing, therapy, and administration Manage mail, deliveries, and front desk organization Admissions Coordination Support Responsibilities Assist Admissions Coordinator with pre-admission and admission workflows Assemble and prepare admission packets and charts Enter demographic and insurance data into PointClickCare Track and follow up on pending admission documentation Support resident and family intake during admission Communicate admission status to interdisciplinary teams Health Information Management Responsibilities Maintain and secure medical records per HIPAA and CMS regulations Scan, upload, and index medical documents Track record completeness and required signatures Support surveys, audits, and regulatory reviews

POSITION QUALIFICATIONS

- Education, Experience and Licens e High school diploma or equivalent required Central Registry, required. HIM coursework or certification preferred SNF/LTC, admissions, or medical records experience preferred. Additional Skills Ability to effectively communicate in English, both reading and writing. Multi-line telephone knowledge. Computer knowledge. Basic clerical training, including basic filing procedures (both numerically and alphabetically). Ability to function independently with minimal direction.

Specific demands not listed:

Possible exposure to blood and or body fluids / infectious disease / hazardous waste requiring the use of Personal Protective Equipment. Exposure to odorous chemicals / specimens and Latex products. Pre-employment drug and alcohol screening is required. Sheridan Memorial Hospital is an equal opportunity/Affirmative Action employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, national origin, disability or protected veteran status. If you would like more information about your EEO rights as an applicant under the law, please click here.