High School Secretary

Job Summary:

The Elk Mound Area School District is seeking a permanent, full-time, school year High School Secretary. The position generally follows the school year calendar, with additional days at the end of the school year and before the school year begins. The position will officially begin with the 2026-2027 school year, with some training at the end of this current school year. Individuals must possess proficient computer skills, strong organizational skills, confidentiality, the ability to work with students, staff, parents, and the community in a positive, friendly manner.

Primary Responsibilities:

• Ability to navigate and manage data within a Student Information System (SIS)
• Do attendance, print out absent list, and call parent/guardian of unreported absent students
• Keep track of students receiving late passes
• Prepare truancy letters, as needed
• Keep computer attendance records updated with the reason for the absence
• Track teacher absences and write substitute invoice slips for each absence
• Maintain substitute teacher list and call substitutes when needed
• Prepare correspondence for the building principal and/or Athletic Director
• Prepare student records
• Collect lunch money
• Type and distribute a daily bulletin
• Distribute mail to building mailboxes
• Check in all packages before distributing to teachers
• Answer telephones, take messages, and forward calls
• Contact parent/guardian if child is sick or injured
• Make copies of teacher and student handbooks for distribution at the beginning of the school year
• Prepare necessary supplies for teachers at the beginning of the school year
• Prepare and supply new families with the registration materials that are needed at the start of school
• Prepare and distribute the following as necessary: class lists, schedules, lunch numbers, and locker assignments
• Process all field trip request forms
• Order needed office supplies
• Prepare third Friday in September and second Friday in January student count
• Conduct an inventory on an annual basis

Auxiliary Responsibilities:

• Collect athletic fees, codes, health cards, etc. for each sport
• Prepare sports programs for fall and winter sports
• Arrange bus trips for away games and schedule workers for home events
• Prepare/process ticket sales
• Work with the High School Principal to order diplomas, caps and gowns, programs, etc. for senior graduation
• Perform other duties as assigned

Experience:

• Previous experience in a clerical or administrative role is preferred
• Proficiency in using office equipment such as printers, copiers, and mail machines
• Familiarity with phone systems and handling incoming calls professionally
• Knowledge of data entry procedures and accuracy in inputting information
• Experience with Google, Word, and Excel and the ability to learn new software programs
• Ability to multitask and prioritize tasks effectively
• Strong organizational skills and attention to detail is a must The Elk Mound Area School District offers a comprehensive benefits package, which includes health, dental, and life insurance, participation in the Wisconsin Retirement System, long-term disability, and HRA.

If you are interested in applying for this position, please submit a letter of interest, resume, three letters of recommendation, and education applicable to the job. If there are any questions, please call Paul Kling, High School Principal at (715) 879-5521. The Elk Mound Area School District does not discriminate on the basis of race, color, national origin, age, sex, or handicap in educational programs and activities or in employment.

Job Type:

Full-time Pay:

From $19.00 per hour

Benefits:

Dental insurance Flexible spending account Health insurance Life insurance Retirement plan

Work Location:

In person