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Assistant Director of Catering Events
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Boston Catering & Events
Woburn, MA (In Person)
$59,500 Salary, Part-Time
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Job Description
Assistant Director of Catering Events Position Summary Boston Catering & Events is seeking an experienced, highly organized, and service-driven Assistant Director of Catering Events to support the planning, coordination, and execution of weddings, corporate events, galas, social gatherings, nonprofit functions, and large-scale catered events throughout New England. This leadership position serves as a key operational partner to the Director of Events and General Manager, helping oversee event logistics, staffing, on site client communication, venue coordination, wedding execution, event signage, and day-of operations. The ideal candidate thrives in a fast-paced hospitality environment, demonstrates exceptional attention to detail, possesses excellent written communication and spelling skills, and leads by example while delivering outstanding guest experiences. Key Responsibilities Wedding & Event Planning Assist with day of planning and executing weddings, corporate events, galas, social functions, and catered events ranging from 20 to 6,000+ guests. Review event orders, contracts, floor plans, timelines, and BEOs to ensure accuracy and completeness. Coordinate with sales, culinary, rental, transportation, and operations teams to ensure seamless event execution. Participate in weekly BEO meetings and follow up on operational action items. Support wedding couples and planners throughout the planning process, ensuring a smooth and enjoyable client experience. Signage, Communication & Detail Management Create, proofread, and coordinate event signage including buffet labels, directional signage, welcome signs, seating charts, dietary signage, and event branding materials prior to event. Review all client-facing documents for proper spelling, grammar, formatting, and accuracy. Ensure event menus, labels, dietary notices, and printed materials are accurate and professionally presented. Maintain high standards of attention to detail across all event communications. Client & Venue Relations Serve as a primary point of contact for clients, wedding couples, planners, venue partners, and vendors. Conduct venue walkthroughs and site inspections. Assist clients with timelines, floor plans, logistics, and event details. Maintain strong relationships with preferred venues and industry partners. Support venue partnership initiatives and preferred caterer relationships. Staffing & Leadership Assist in recruiting, training, scheduling, and supervising event staff. Lead event captains, servers, bartenders, and support personnel during event execution. Ensure staff adhere to company service standards, appearance guidelines, and hospitality expectations. Support employee coaching, accountability, and professional development. Event Operations Oversee event setup, service, weddings, receptions, and breakdown activities. Ensure rentals, décor, signage, equipment, and catering items arrive accurately and on time. Monitor event timelines and proactively resolve operational challenges. Ensure compliance with food safety, alcohol service, health, and workplace safety regulations. Serve as an on-site leader and problem solver during weddings and special events. Administrative Responsibilities Assist with event scheduling, labor forecasting, and staffing plans. Maintain event documentation, timelines, and operational records. Support inventory management and equipment tracking. Prepare post-event evaluations and identify opportunities for operational improvement. QualificationsRequired 3-5 years of catering, wedding, hospitality, hotel, venue, or event management experience. Strong knowledge of wedding planning and event execution. Excellent written communication, proofreading, spelling, and grammar skills. Exceptional organizational and multitasking abilities. Proven leadership experience managing event teams. Proficiency with Microsoft Office and event management software. Valid driver's license and reliable transportation. Ability to work evenings, weekends, and holidays. Preferred Experience with Total Party Planner (TTP), Caterease, StaffMate, or similar event management systems. Wedding venue or catering company experience. ServSafe Food Manager Certification. TIPS or ServSafe Alcohol Certification. Physical Requirements Ability to stand and walk for extended periods. Ability to lift and carry up to 50 pounds. Ability to work both indoors and outdoors in varying weather conditions. Compensation & Benefits Competitive salary based on experience. Performance bonus opportunities. Health benefits. Paid time off. Advancement potential within a growing hospitality organization. Success Metrics The Assistant Director of Events will be evaluated on: Client satisfaction. Event execution quality. Accuracy of event documentation and signage. Attention to detail, spelling, and communication standards. Labor efficiency and staffing effectiveness. Venue partner satisfaction. Team development and retention. Contribution to revenue growth and repeat business. Boston Catering & Events is committed to delivering exceptional hospitality experiences and seeks team members who share our passion for service excellence, teamwork, and creating unforgettable events.