Job Description
Senior Administrative Specialist Belmont Village Coral Gables - 3.2 Coral Gables, FL Job Details Full-time 6 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Computer operation Customer communication Employee relationship building English Technical Proficiency Full Job Description
ABOUT THE ROLE
As the Senior Administrative Specialist you will be a trusted partner to the community's Executive Director supporting community operations while delivering an exceptional resident and guest experience. This unique leadership support role combines hospitality, customer service, resident relations, employee engagement, quality assurance, and operational coordination. Ideal candidates will have experience in senior living, luxury client services, luxury hotels, hospitality, healthcare, concierge services, or executive administration and are passionate about creating meaningful experiences while supporting a high-performing team. WHAT MAKES BELMONT VILLAGE A GREAT PLACE TO WORK
Purpose-driven work that makes a lasting difference Career growth and ongoing investment in your professional development Supportive teams who genuinely care about each other's success A stable, award-winning company known for industry leading excellence Comprehensive benefits available that support your health, wellbeing and future YOUR TYPICAL RESPONSIBILITIES
Lead resident experience and customer service initiatives to ensure exceptional satisfaction for residents, families, and guests Support community operations, quality assurance, and administrative functions such as processing monthly long term care claims Partner with department leaders to improve hospitality, service delivery, employee engagement, and operational performance Serve as a key liaison between residents, families, employees, and leadership to resolve concerns and strengthen relationships Conduct quality assurance rounds and monitor hospitality, dining, housekeeping, and community presentation standards Support employee onboarding, recognition, communication, and engagement programs that foster a positive workplace culture Assist with resident relations, move-in coordination, customer feedback, and service recovery efforts Support compliance and regulations, operational reporting, billing processes, and special projects directed by the Executive Director MINIMUM QUALIFICATIONS
Minimum 2 years experience in senior living operations, luxury services, hospitality, or administrative support Professional presence with proven organizational skills, time management skills and attention to detail Ability to work flexible schedules in a 24 hour operation Must be able to communicate clearly in verbal and written English Must be technologically adaptable, with the ability to quickly learn and effectively use software and computer systems relevant to this position Consistent and reliable attendance is essential for all Belmont Village employees to ensure the successful operation of the community Offers of employment are contingent upon completion of applicable post-offer pre-employment screenings, which may include a job-related background check, drug screening, physical examination, and TB testing, consistent with applicable laws. Please note that the above Responsibilities and Qualifications provide a general overview of the primary duties for this role and the basic qualifications. This is not intended to be a comprehensive list of all responsibilities, duties and skills required. ABOUT THE COMPANY
Founded in Houston in 1997, Belmont Village is an integrated developer, owner, and operator of high-quality senior living communities, with more than 5,000 employees and 5,000 units. Our 35 locations across the country and in Mexico City, provide award-winning independent, assisted living and memory care programs. We are proud to collaborate with UC San Diego, USC, UCLA, and Baptist Health South Florida to innovate programs for cognitive health and life enrichment. Belmont Village is a market leader in major markets including the San Francisco Bay Area, Los Angeles, San Diego, Chicago and South Florida. Renowned for distinctive design, high standards of life and safety, and reputation for leading edge, quality programming, Belmont Village has been certified as a Great Place to Work® since 2018 and has been recognized by U.S News & World Report as Best in Senior Living. BENEFITS AVAILABLE
Belmont Village Senior Living offers full-time management employees lucrative bonus opportunities, medical, dental, vision, mental health and prescription benefits, paid vacation, paid holidays, paid personal days, earned sick pay, 401(k) savings with employer match, short-term disability, long-term disability, and life insurance. EOE Belmont Village Senior Living is proud to be an Equal Opportunity Employer Care Provider Background Screening Clearinghouse Education and Awareness website: https://info.flclearinghouse.com/
