Patient Concierge

Company Core Purpose, Core Values Dental Excellence Group is a growing company that offers patient-focused, high-quality dentistry in the Northwest Ohio area. There are more than 100 employees, including doctors, hygienists, clinical assistants, and business and marketing support teams. The practice's purpose is to create a place where dental care is so friendly, comfortable, and convenient, it completely changes the way people think about dentistry. The practice has six core values; a teamwork focus, a patients first mentality, with the patients' comfort and care our #1 priority. We value kindness and compassion , both within our team and with our patients and doing the right thing , even if it means correcting our mistakes. We also value being your best , challenging all team members to meet their God given potential in attitude, skill, and service. Our final core value is making every minute count , driving performance and efficiency. Mission of the Patient Concierge The Patient Concierge reports to the Office Manager and plays a vital role in creating an exceptionally welcoming and comfortable patient experience. This position is responsible for helping patients and parents feel at ease, building meaningful relationships, and setting the tone for a positive and productive appointment. The Patient Concierge helps deliver a distinctively different dental experience by consistently representing the Dental Excellence brand through friendliness, professionalism, and outstanding service. Success in this role contributes to industry-leading patient satisfaction, strong Net Promoter Scores, and continued patient referrals. Key Responsibilities Patient Check-In & Reception Create a warm and welcoming first impression by enthusiastically greeting patients and parents upon arrival and assisting with the check-in process. Maintain accurate patient records by updating contact, insurance, and health information. Answer incoming phone calls professionally and courteously. Patient Experience Coordination Go above and beyond to create a memorable patient experience through attentive, friendly, and accommodating service. Take ownership of the patient experience by proactively assessing patient and parent needs and responding appropriately. Collaborate with doctors, staff, and management to communicate patient needs, minimize wait times, and ensure a smooth visit experience. Maintain clean, organized, and fully stocked reception areas and patient bathrooms. Capture patient photos and enthusiastically support internal marketing initiatives and celebrations. Administrative Support Assist with general administrative and front-office duties as needed. Key Competencies Professional appearance, demeanor, and presentation Strong interpersonal skills with the ability to build positive relationships with patients, parents, doctors, team members, and the community Excellent verbal and written communication skills, including a professional phone presence Commitment to delivering an exceptional customer experience Positive attitude and solution-oriented mindset Strong teamwork and collaboration skills Friendly, approachable personality with the ability to connect naturally with children and families