Events Specialist

Events Specialist Radiance Technologies - 4.3 Huntsville, AL Job Details Full-time 4 hours ago Qualifications Stakeholder engagement Business travel arrangements Managing event budgets Vendor relationship management Vendor communication Event budgeting Contracts Event contract management Productivity software Logistics planning Full Job Description Radiance Technologies is seeking a detail-oriented and experienced Events Specialist to primarily lead the planning and execution of internal employee engagement and morale events throughout the year. Reporting to the Director of Strategic Branding & Communications, this role takes point on the Annual Business Meeting and Independence Bowl, owns the monthly calendar of employee morale and engagement events, and drives initiatives that connect both on-site and off-site employees. Additionally, this role partners with our customer engagement POC and mission personnel during senior customer and community leader visits. The ideal candidate has a sharp eye for the small details that make events successful, enjoys collaborating across teams, and has a passion for delivering memorable experiences for our workforce, partners, and customers. Key Responsibilities Own the full calendar of internal employee events (approximately one large and one small event per month), including holiday celebrations, employee appreciation, and family-friendly events Working alongside the Director of Strategic Branding and Communications, lead end-to-end planning and execution of the Annual Business Meeting (900+ attendees), including, but not limited to, venue coordination, agenda support, vendor management, hotel room blocks, attendee registration, communications, on-site coordination, and post-event reporting Lead planning and execution of Radiance-specific events and activities for the Radiance Technologies Independence Bowl, including ticket allocation and distribution, catering, branded materials, and week-of logistics. Partner with the Independence Bowl Foundation in Shreveport, LA to execute Develop and execute creative initiatives to connect employees across on-site and off-site locations to strengthen morale and culture Manage event budgets, including forecasting, tracking spend, processing invoices, and reconciling actuals against plans Direct on-site coordination for all events, including setup, vendor management, run-of-show execution, and real-time problem solving Own pre- and post-event communications, invitations, registration platforms, reminders, day-of messaging, surveys, and recap reporting Manage attendance tracking, dietary and accommodation needs, and similar details across all events Track event ROI and employee feedback to continuously improve programming year over year Required Qualifications 3-5 years of experience in event planning, corporate events, hospitality, or a related field, with demonstrated ownership of large-scale events Proven track record managing large-scale event budgets, vendors, and complex logistics from concept through execution Exceptional organizational skills with the ability to manage a high volume of concurrent events and deadlines without missing details Strong written and verbal communication skills; comfortable drafting employee-facing communications and working with leadership Experience managing hotel room blocks, group contracts, and attendee travel logistics Self-starter mindset with creativity and initiative to design programming that meaningfully connects employees Willingness to travel and work occasional evenings and weekends during peak event periods Exceptional attention to detail and strong organizational skills with the ability to manage multiple events and deadlines simultaneously Excellent written and verbal communication skills Proficiency in Microsoft Office Suite; experience with event planning platforms (e.g. Whova) is a plus Willingness to travel and work occasional evenings and weekends during peak event times Bachelor's degree in marketing, hospitality, communications, business, or a related field, or equivalent professional experience U.S. citizenship and ability to obtain a security clearance Preferred Qualifications Proficiency in Microsoft Office Suite and event registration platforms, specifically Whova Formal training and/or experience in protocol planning and coordination. This includes dignitary/liaison, etiquette and precedence, and stakeholder communication Experience coordinating with community organizations Radiance Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.