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Operations & Events Coordinator
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Chabad of Flagstaff
Flagstaff, AZ (In Person)
$45,760 Salary, Full-Time
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Job Description
Chabad of Flagstaff is seeking a highly organized, proactive, and detail-oriented to help oversee the day-to-day operations of our growing organization. This role helps support the day-to-day organization of Chabad of Flagstaff, including event coordination, administrative organization, hospitality logistics, and facility support. The ideal candidate is organized, proactive, and enjoys helping community programs and operations run smoothly. This is an evolving role with significant opportunity for growth. ResponsibilitiesOperations & Organization Manage and maintain organization-wide Google Calendars Develop and improve internal systems, workflows, and operational procedures Create organized digital filing systems and maintain Google Drive documentation Document recurring processes so programs and events can be efficiently repeated year-to-year Help identify operational needs and proactively implement solutions Event Coordination Coordinate logistics and operational support for: Community events and programs Visitor Holiday Programs Large group hospitality, catering, and facility usage Responsibilities may include: Vendor coordination Scheduling Guest communication Registration oversight Event preparation and follow-up On-site operational support Hospitality Management Serve as a point of contact for Hospitality Suites and RV guests Send welcome emails and pre-arrival information Help ensure a smooth and welcoming guest experience Building & Facility Management Coordinate with cleaning staff and service providers Schedule annual inspections and required maintenance Assist with coordinating facility upkeep and operational needs Administrative Support Maintain inventory and supply systems Assist with insurance documentation and renewals Qualifications Strong organizational and time management skills Excellent attention to detail Ability to manage multiple projects and deadlines simultaneously Strong written and verbal communication skills Comfortable with Google Workspace (Docs, Sheets, Drive, Calendar) Ability to work independently and take initiative Event coordination or operations experience preferred Hospitality, nonprofit, or administrative experience is a plus