Event Coordinator

We are seeking a highly organized and proactive Event Coordinator to support a multi-day event taking place May 3-6, 2026 . This role requires both advance planning support and on-site leadership during the event. This position is in-office in El Segundo prior to the event and fully on-site at in Huntington Beach during event days. Timeline & Commitment Pre-Event (4 Weeks Prior): 15-20 hours per week in-office capacity in El Segundo, supporting planning, logistics, vendor coordination, and production preparation Event Dates (May 3-7, 2026): On-site in Huntington Beach providing coordination and leadership support Leadership Responsibilities Lead - May 3, 2026: Off-site dinner coordination Lead - May 4, 2026: Off-site activity coordination Responsibilities include managing run-of-show, vendor communication, guest flow, transportation timing (if applicable), and ensuring seamless execution of off-site experiences. Key Responsibilities Assist with pre-event logistics and planning Coordinate with vendors, venues, and partners Support production timelines and event documentation Manage guest communications and confirmations Oversee off-site event execution as assigned Troubleshoot on-site challenges quickly and professionally Provide general event coordination support across all program days Qualifications Prior experience in event coordination, production, or event management required Strong organizational and time-management skills Excellent communication and vendor management abilities Ability to lead off-site activations independently Comfortable working flexible hours leading up to and during the event Calm under pressure with strong problem-solving skills