Private Event/Banquet Coordinator

Private Event/Banquet Coordinator 201 Main - 3.8 Salinas, CA Job Details Part-time From $18 an hour 20 hours ago Benefits Employee discount Flexible schedule Qualifications In-person customer service Direct client contact Employee relationship building Managing catering events Data management Banquet experience Organizational skills Typing Full Job Description

POSITION SUMMARY

Responsible to meet, make introduction and ensure that all arrangement and requirements are gathered with the function host prior to function. Read and analyse Banquet event order (BEO) / Banquet Function Plan (FP) in order to gather hostss requirements, determine proper set up, buffet, audio visuals, time line and also give attention to any special host needs.

DUTIES AND RESPONSIBILITIES MAY INLCUDE

1. Establish and improve the reputation of the company's by offering a very personalized style of service as per the company's standard operating procedures. 2. Timely attend all the telephone calls using clear and professional language, and answer telephones using appropriate telephone etiquette. 3. Answer phone, direct to appropriate person and / or take messages. 4. Assist with typing of the Banquet and Sales correspondence, i.e. answering emails, confirming banquet arrangements, menus, BEO, FP, memos etc. 5. Promptly respond to all inquiries. Compose, publish and distribute Banquet event order (BEO) / Banquet Function Plan (FP) to all department heads and personnel who are involved in servicing banquets function. 7. Work with management and other heads of departments at all times and assist in carrying out special requirements and duties necessary in adding to the hosts general comfort and well being. 8. Distribute promptly to all departments about notice of any change in the Banquet event order (BEO) / Banquet Function Plan (FP). 9. Prepare signage and menu items for all banquet events function. 10. Study requirements of all booked banquets and functions to familiarize and ascertain the possibility of selling additional facilities, to produce extra revenue. 11. Sending Banquet event proposals to the hosts and being in timely contact with them. 12. Call customers to remind before for cut-off dates. 13. Develop and maintain positive working relationships with others, and support team to reach common goals. 14. Ensure prompt responses for all enquiry through telephone, and emails. 15. Ensure that all the administrative documents are prepared for the functions team. 16. Act as a liaison between all related departments and host of the function. 17. Ensure orders and requisitions for the Catering and Banquet departments are completed. 18. Responsible to attend periodic sales meetings and circulate minutes of the meetings and regular follow up's. 19. Respond and act upon any special requirement which function host had requested. 20. Maintaining the entire sales correspondence data base. 21. Maintain departmental reports and procedures. 22. Maintain all client information and folders. 23. Coordinate with Banquet operations on a timely basis to ensure complete customer satisfaction. 25. Perform all duties as deemed necessary for the success of the department.

PREREQUISITES

A courteous, polite and well-spoken individual who is highly efficient and has excellent organizational skills and possess good team spirit. Should have a passion for providing the highest standards of service to the guests.

EXPERIENCE

Minimum 1 to 2 years work experience as a Event Coordinator or Banquet coordinator required. Possess excellent customer care and interpersonal skills. Excellent communication skills necessary

Job Type:

Part-time Pay:

From $18.00 per hour

Benefits:

Employee discount Flexible schedule

Experience:

Banquet Service:

1 year (Preferred) Shift availability: Day Shift (Preferred) Night Shift (Preferred)

Work Location:

In person