Job Description
Events Coordinator 4.1 4.1 out of 5 stars Santa Clarita, CA $38.84 - $47.20 an hour - Full-time City of Santa Clarita 62 reviews $38.84 - $47.20 an hour - Full-time Description/Duties and Responsibilities Under the direction of an Arts and Events Supervisor, this position implements and participates in specialized arts and events programs. This includes training, scheduling, and supervising assigned part-time, temporary, seasonal (PTS) staff and/or volunteers; as well as performing a variety of event, permitting, and program planning and administrative functions for assigned program areas. Program areas include, but are not limited to, the SENSES Block Party, Celebrate cultural series, City Cinemas, Art Hop, The Cowboy Festival, Concerts in the Park, and Light Up Main Street. This position is required to work various hours, including nights, weekends, and holidays, as needed.
Duties and Responsibilities:
Organizes and coordinates City events, such as the Celebrate cultural series, SENSES Block Party, City Cinemas, and other City-produced community events Reviews and documents the progress and effectiveness of assigned programs and events; develops and presents recommendations for future events Supervises, leads, and schedules PTS staff and/or volunteers before, during, and after the event production Monitors program budget and provides input for future budget preparations Manages event marketing in coordination with the Communications division, including social media accounts for all events, programs, graphics, advertisements, and development of press releases, articles, and reports Assists with event set up and tear down Responds to event inquiries from the general public and event producers Establishes and maintains positive working relationships with representatives of community organizations, state/local agencies, City staff, and the public Attends City trainings, staff meetings, and committee meetings Performs other duties as assigned Education and Experience High School diploma or GED equivalent Two years of increasingly responsible experience in event or program development and production, and/or recreation and community services Bachelor's degree is highly desirable Experience with event permitting is highly desirable Supervisory experience is highly desirable Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered Possession of a valid Class C California driver license and a safe driving record Knowledge and Abilities Knowledge and ability to coordinate, permit, and market community events Strong leadership skills and the ability to supervise, train, and mentor PTS employees and/or volunteers Strong communication skills and the ability to communicate effectively, tactfully, and positively both verbally and in writing, in one-on-one settings, and when giving formal presentations to large groups of people Strong organizational skills and the ability to effectively prioritize daily workload, follow up on work assignments, coordinate multiple projects simultaneously, be flexible with changing priorities, and meet time-sensitive deadlines Strong fiscal management skills and the ability to perform simple mathematical calculations, maintain and track budgets, and maintain event records and contract payments Strong interpersonal skills and the ability to establish and maintain effective working relationships with those connected to and attending events Strong problem-solving skills and good judgment; the ability to make sound decisions within established guidelines, analyze a complex issue, and develop and implement appropriate responses Proven work ethic with the ability to work both independently and as part of a team Ability to work various hours, including nights, weekends, and holidays Ability to work outdoors in inclement weather and be exposed to fumes, dust, or other air contaminants Ability to lift, drag, and push files, paper, and equipment weighing 50 pounds or more is also required Additional Information An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance. All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted. As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need. Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager. For more information and to apply online please visit www.santaclarita.gov. The City of Santa Clarita is an Equal Opportunity Employer
