Hourly
- Special Events Assistant City of Walnut Creek
- 4.7 Walnut Creek, CA Job Details Part-time $17
- $20 an hour 1 day ago Qualifications Event customer service Full Job Description Position Description The part-time, Special Events Assistant supports Center for Community Arts by helping facilitate evening and weekend special events, art workshops, and private celebrations.
This role ensures that events run smoothly from start to finish by providing friendly customer service, preparing event spaces, assisting instructors and patrons, and overseeing facility access. This position also includes serving as a Party Captain for children's birthday parties as needed, providing high-quality support to families to ensure each celebration is safe, organized, and fun. Events and parties will primarily take place at: Center for Community Arts
- Shadelands Art Center (111 North Wiget Lane, Walnut Creek, CA 94598) Center for Community Arts
- Civic Park
- Park Place(1375 Civic Dr, Walnut Creek, CA 94596) Hours and Compensation This is a part-time, non-benefitted hourly position.
Compensation for this position is an hourly rate between $17 and $20 and will be determined based on the candidate's level of skills, knowledge, and experience. Hours vary depending on the season and scheduled events. Evening and weekend availability is required. About Center for Community Arts For 60 years, Center for Community Arts, a division of the City of Walnut Creek's Arts + Rec Department, has been a regional center of arts learning, promoting new visions, supporting exploration, stimulating creative thought, and encouraging self-expression. We bring high-quality visual and performing arts instruction and educational experiences to participants of all ages. Please visit our website for more information about our programs. Representative Duties The Special Events Assistant operates in two main roles: Special Event Support and as Party Captain. The key duties of each role are listed below. Special Event Support Open and close the facility for evening and weekend events. Greet teaching artists, instructors, and patrons upon arrival. Provide event check-in support and assist with visitor wayfinding. Unlock, prepare, and set up event and classroom spaces. Set out and prep materials for workshops, events, or classes. Serve as the on-site point of contact for instructors, rental clients, and visitors. Monitor event flow, timeline, safety, and cleanliness throughout the event. Report facility issues, incidents, or supply needs to the supervisor. Clean and reset rooms after events. Party Captain Responsibilities Set up and prepare party spaces. Support the Teaching Artist with activity setup as needed. Welcome birthday families and guests. Ensure all guests sign waivers. Engage participants in pre-art activities. Keep the party on schedule. Assist with food and dessert setup. Facilitate cake time and guest transitions. Organize gift drop-off and assist with loading gifts at the end. Fully clean and reset the party area. Qualifications Guidelines Education and Experience Equivalent to completion of ninth grade (or equivalent) and a minimum of 15 years old at time of employment. Some experience interacting with families, children, classmates, or members of the public. Any combination of school, volunteer, or informal experience that demonstrates the required skills and abilities listed below will be considered. Knowledge, Skills, and Abilities Ability to provide friendly, welcoming customer service to community members of all ages. Ability to set up rooms, prepare materials, follow checklists, and support event logistics. Comfortable engaging with children ages 4-12 in simple activities, group transitions, or creative projects. Ability to follow written and verbal instructions, including opening/closing procedures. Strong organizational and time-management skills, especially during busy events or parties. Ability to work independently during evening and weekend shifts while maintaining responsibility and good judgment. Awareness of basic safety practices in a community center environment (training provided). Working Conditions / Physical Environment Work involves setting up and moving tables, chairs, and event supplies. Requires bending, lifting, carrying, and standing for extended periods. Community center environment with frequent room changes and transitions. Must be available for evening and weekend shifts as scheduled. Ideal Candidate Enjoys working with children, families, and community members Comfortable interacting with the public and providing friendly, helpful customer service Organized and able to manage time, transitions, and multiple tasks Responsible, punctual, and able to work independently when needed Positive attitude with a willingness to support a variety of events Experience in customer service, events, recreation, or education is a plus Strong attention to detail and problem-solving skills Comfortable assisting instructors and leading small group interactions Supplemental Information Application Process Interested candidates should apply online at www.walnutcreekca.gov/careers. Candidates considered for employment will undergo California DOJ and FBI fingerprinting as well as TB testing as part of the background process. If you have a disability as defined by state and federal law that could impact your participation at any stage of the recruitment process, please contact Human Resources at (925) 943-5815 or to request a reasonable accommodation. Please provide the Human Resources Department with advance notice and every attempt will be made to consider your request.
- This job announcement will close without notice when a sufficient number of applications have been received.
