OPS Event Assistant

JOB NO:

539819

WORK TYPE:

Temp Part-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Communications/Public Relations/Marketing, Office/Administrative/Fiscal Support, Recreation/Event Services

DEPARTMENT

11770100 - RE-ASI

GENERAL CLASSIFICATION TITLE

OPS Event Assistant

CLASSIFICATION MINIMUM REQUIREMENTS

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

JOB DESCRIPTION

Event Planning & Logistics Assist with preparation and execution of Astraeus events, including lectures, panels, receptions, and conferences Coordinate event timelines, room setup, seating, signage, registration, and materials Support event setup and breakdown (tables, chairs, displays, supplies) Assist with catering coordination, audiovisual needs, and space readiness Ensure event spaces are organized and prepared before guests arrive Conference Room Management Prepare conference rooms for meetings and presentations, including Zoom setup and note-taking Coordinate room configurations, technology checks, refreshments, and materials Support meetings and reset the space afterward Maintain conference room supplies and overall appearance Guest Experience & Registration Welcome and assist attendees, speakers, and campus partners Manage check-in and registration processes Provide directions and ensure a positive guest experience Represent Astraeus in a professional and courteous manner Administrative & Team Support Track RSVPs, attendance, and event supplies Prepare name tags, agendas, and communications Collaborate with staff, faculty, and student volunteers Serve as a positive ambassador for Astraeus and the University of Florida

EXPECTED SALARY

$16.00 - $19.00 per hour; Commensurate with education and experience

REQUIRED QUALIFICATIONS

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

PREFERRED

Interest in event planning, hospitality, communications, marketing, or the space industry Strong customer service and interpersonal skills Ability to manage multiple tasks in a fast-paced environment Experience with Microsoft Office, Canva, Qualtrics, Zoom, or event platforms is a plus Ability to lift and move light event materials as needed Previous customer service or campus involvement experience preferred

SPECIAL INSTRUCTIONS TO APPLICANTS

In order to be considered, applicants must provide a cover letter, resume, and list of professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is not a remote position and is located on the University of Florida main campus in Gainesville, FL. A criminal background check is required.

HEALTH ASSESSMENT REQUIRED

No

ADVERTISED

06 May 2026 Eastern Daylight Time

APPLICATIONS CLOSE

20 May 2026 Eastern Daylight Time