Event Coordinator - Part-time

Event Coordinator - Part-time Jacksonville Speech & Hearing Center, Inc. Jacksonville, FL Job Details Part-time $20 - $25 an hour 17 hours ago Qualifications Vendor relationship building Customer communication Communication platforms High school diploma or GED Attention to detail Productivity software Event customer service Full Job Description Love event planning? Enjoy color-coded spreadsheets, organized chaos, creative problem-solving, and seeing hundreds of people having an amazing experience because of something you helped create? Keep reading. Jacksonville Speech & Hearing Center is seeking a dynamic, enthusiastic, and highly organized Part-Time Event Coordinator to help bring our fundraising events, donor experiences, and community engagement activities to life. This energetic role offers the opportunity to orchestrate memorable events while supporting a mission that changes lives. From our signature gala, FinFest, to our exciting new Jet Pull fundraiser, donor receptions, community outreach events, and volunteer activities, you'll help create experiences that support children, seniors, veterans, and families throughout Northeast Florida. If you thrive in a fast-paced environment, enjoy building relationships, and love turning ideas into extraordinary realities, we'd love to meet you. About Jacksonville Speech & Hearing Center Jacksonville Speech & Hearing Center is Northeast Florida's premier provider of speech, language, and hearing services. As a nonprofit organization, every event we host helps ensure individuals receive the care they need regardless of their ability to pay.

Our tagline says it best:

Exceptional Care. Meaningful Impact. Job Overview As the Event Coordinator, you will be the driving force behind planning, organizing, and managing a variety of fundraising and community events. You will collaborate with staff, sponsors, vendors, volunteers, donors, and community partners to ensure every detail is flawlessly executed. Your passion for hospitality, exceptional communication skills, creativity, and ability to manage multiple moving pieces will help create seamless experiences for attendees and supporters while advancing our mission. Responsibilities Collaborate with internal teams, sponsors, donors, volunteers, and community partners to plan successful events. Coordinate all aspects of event planning including venues, catering, entertainment, décor, audiovisual needs, transportation, and logistics. Maintain event timelines, planning documents, budgets, and project schedules. Negotiate contracts and coordinate with vendors to secure quality services and competitive pricing. Manage event registration, guest communications, seating assignments, and attendee experiences. Coordinate sponsorship fulfillment and recognition opportunities. Assist with procurement of auction items, sponsorships, and in-kind donations. Recruit, schedule, and manage volunteers for events and fundraising activities. Support event marketing efforts through social media, email campaigns, website updates, and promotional materials. Oversee event setup and breakdown, ensuring all elements are executed according to plan. Monitor event budgets, track expenses, and assist with financial reconciliation and reporting. Provide exceptional customer service by addressing inquiries and resolving issues quickly and professionally. Identify opportunities to enhance attendee experiences and increase fundraising outcomes. Assist with donor stewardship efforts, including thank-you communications and post-event follow-up. Support signature events including FinFest, the Jet Pull, donor receptions, awareness campaigns, and other community engagement activities. Represent Jacksonville Speech & Hearing Center professionally within the community. Perform other duties as assigned. What Makes You a Great Fit You love creating order from moving pieces. You can manage multiple deadlines without missing details. You enjoy meeting people and building strong relationships. You remain calm under pressure and adapt quickly when plans change. You take pride in creating memorable experiences. You are proactive, resourceful, and solution-oriented. You enjoy working both independently and collaboratively. QualificationsRequired High school diploma or equivalent. Experience in event planning, hospitality, fundraising, customer service, project coordination, or related fields. Strong organizational and communication skills. Ability to work occasional evenings and weekends for events. Proficiency with Microsoft Office and digital communication platforms. Preferred Associate's or Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business, Nonprofit Management, or related field. Fundraising or nonprofit experience. Experience with sponsorship management and donor relations. Experience with event management software and registration platforms. Experience in banquet management, catering coordination, hospitality, restaurant, or hotel environments. Skills Event Planning & Coordination Vendor Management & Negotiation Fundraising & Sponsorship Support Budget Management Customer Service Excellence Event Marketing & Promotion Project Management Volunteer Coordination Time Management Written & Verbal Communication Attention to Detail Problem Solving & Adaptability Why You'll Love Working Here Every event you help create directly supports life-changing services for people throughout our community. You'll work alongside a passionate team, meet incredible community leaders, and have the opportunity to make a real impact while doing work that's fun, creative, and meaningful. Whether you're coordinating a gala for hundreds of guests, helping launch a one-of-a-kind Jet Pull fundraiser, or welcoming supporters to a donor reception, you'll know your work is helping people find their voice, connect with loved ones, and improve their quality of life.

Schedule:

Part-Time, up to 30 hours a week. Flexible schedule with occasional evenings and weekends required for events.

Pay:

$20.00 - $25.00 per hour

Work Location:

In person