Event Coordinator

We are looking for a detail-oriented Event Coordinator to support daily meeting and event operations across multiple conference spaces in Miramar, Florida. This Long-term Contract position is ideal for someone who is comfortable working in a fast-paced, hospitality-focused environment and can balance scheduling, room readiness, and on-site coordination with professionalism. The right candidate will bring strong communication, sound judgment, and the ability to adapt quickly when priorities or space needs change.

Responsibilities:

• Oversee the daily scheduling of meetings and events across numerous conference rooms by maintaining accurate calendars and confirming booking activity in Outlook.
• Respond to incoming room requests, monitor reservation status, and follow up with organizers to secure complete and timely meeting details.
• Coordinate room preparation timelines to ensure each space is arranged according to event needs before attendees arrive.
• Partner with facilities or onsite support staff to adjust furniture layouts and make sure room configurations align with meeting requirements.
• Help prepare refreshment or beverage stations and support general event readiness for internal meetings and hosted gatherings.
• Reassign or reorganize room bookings when scheduling conflicts or space limitations arise, using sound judgment to minimize disruption.
• Track and manage equipment used for room changes and meeting support, ensuring items are available and returned appropriately.
• Assist mailroom and facilities teams with additional operational tasks as needed to support smooth day-to-day workplace functions.