Special Event Associate

Special Event Associate MOWPB West Palm Beach, FL Job Details Full-time $45,000 - $50,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Flexible schedule Qualifications Website management Volunteer management Sales Research Attention to detail Organizational skills

Communications Full Job Description Job Description:

Join the dynamic team at MOWPB as our enthusiastic Special Events Associate! We're looking for a motivated and organized individual who is ready to dive into the exhilarating world of special events. You will play a key role in planning, coordinating, and executing a variety of unforgettable events that will leave a lasting impact. Your tasks will include crafting and distributing eye-catching promotional materials, orchestrating seamless logistics among our valued donors, vendors, and sponsors, managing our database with finesse, and creating engaging content for social media. Collaborate closely with a skilled professional and passionate volunteers as you help champion our mission. Get ready to make a difference while having a blast! Candidate must live in Palm Beach County. Please provide a cover letter for consideration.

Event Planning Support:

• Research and recommend event venues, vendors, and suppliers.
• Manage RSVPs and maintain accurate guest lists.
• Follow up with sponsors and donors to confirm participation and ensure fulfillment of benefits.
• Coordinate logistics among venues, vendors, sponsors, and internal stakeholders.
• Attend planning meetings, walkthroughs, and pre-event receptions as needed.
• Maintain and update donor and event records within the organization's database.
• Prepare reports related to event performance, attendance, sponsorships, and revenue. Event Logistics & Execution
• Collaborate with the Director to develop detailed event timelines, documents, and logistics plans.
• Support event setup, breakdown, and equipment coordination.
• Oversee event registration, check-in, and guest services to ensure a positive attendee experience.
• Ensure all event materials, signage, supplies, and collateral are prepared and organized in advance.
• Manage event inventory and coordinate equipment needs.
• Recruit, coordinate, and supervise event volunteers.
• Perform other duties as assigned to support successful event execution.

Marketing & Promotion:

• Assist in developing event promotional materials, messaging, and content.
• Create and schedule engaging social media content to promote events and organizational initiatives.
• Update and maintain website content related to events.
• Support outreach efforts and distribution of marketing collateral to partners and the community.

Qualifications:

• Minimum of 2 years of experience in nonprofit, fundraising, sales, marketing, or related fields preferred.
• Bachelor's degree completed or in progress in Communications, Event Management, Marketing, or a related field.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database management systems.
• Experience managing social media platforms and digital content.
• Ability to work independently while contributing effectively within a team environment.
• Flexible schedule, including evenings and weekends as required for events.
• Detail-oriented with strong problem-solving skills and a proactive mindset.
• Previous event planning experience preferred but not required.

Benefits:

• Competitive salary
• Employer contribution toward medical insurance
• Dental, vision, and supplemental insurance options available
• Opportunity for professional growth within a small and mission-driven organization
• Flexible schedule

Job Type:

Full-time Pay:

$45,000.00 - $50,000.00 per year

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Application Question(s): Ability to multi task

Experience:

fundraising, sales: 2 years (Required)

Work Location:

In person