Event Coordinator II

Event Coordinator II Position Summary The Event Coordinator II is responsible for planning and coordinating meetings, events, and gatherings for a campus department or office. This role manages logistics from start to finish, including scheduling, venue reservations, vendor coordination, budgeting, and post-event follow-up. Events may range from small internal meetings to large public-facing events held both on and off campus. Key Responsibilities Meet with event sponsors or clients to understand event goals and requirements Coordinate event schedules, timelines, and logistics Reserve facilities and event spaces Arrange catering, room setup, parking, security, and travel accommodations as needed Create promotional and marketing materials for events Track event budgets, expenses, and reporting Conduct post-event follow-up to ensure satisfaction and identify improvements Support revenue-generating opportunities and customer outreach when applicable Perform additional duties as assigned Required Qualifications Associate's Degree or two years of college course work 4-5 years of event coordination or related experience Preferred Qualifications Associate degree, technical diploma, or some college coursework Knowledge, Skills & Abilities Strong event planning and coordination skills Excellent customer service and communication abilities Strong organizational and scheduling skills Ability to manage multiple projects and deadlines Proficiency with business software and computer applications Ability to work with vendors, clients, and internal teams effectively