Hospitality and Event Coordinator

Hospitality and Event Coordinator Polsinelli

PC - 3.0

Atlanta, GA Job Details Full-time 4 hours ago Qualifications Microsoft Word Vendor relationship building Customer communication Microsoft Outlook Word embeddings Hospitality industry experience Full Job Description At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli immediately seeks a candidate to fill a full-time position as a Hospitality and Event Coordinator in the Atlanta office.

CORE RESPONSIBILITIES

Coordinate, schedule, and plan usage of Muli-Purpose Room/meeting rooms for internal and external clients. Collaborate and partner with the Regional Hospitality Manager and Office Administrator on the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of events. Coordinate logistics for internal/external meetings and events (including department/practice group meetings) including food/beverage orders, set up, A/V etc. Consult with meeting contact (internal and external) to clarify event requests. Provide advice regarding catering, room set-up options and logistics. Prepare facilities to best meet the particular need of each client, including any special or creative needs for the event. Handle beverage service for clients, guests, and department meetings, including set-up, regular refreshing of hospitality items, and clean-up. Provide support for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.). Maintain professional demeanor and exhibit a friendly and helpful attitude with an emphasis on customer service to clients, attorneys, and staff of the office. Develop on-going relationships with caterers, event and meeting planners, and other relevant vendors to ensure cost-effective delivery of high-level catering and meeting services. Coordinate and process all invoices with respect to food and beverage for catering orders. Ensure all conference rooms, reception areas, kitchens, restrooms, and other common areas are consistently clean and organized. Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms, and lobbies where appropriate. Assist in coverage for backup receptionist duties. Adhere to Firm processes and policies as directed by the Office Administrator, supervisors, managers, and documented Standard Operating Procedures. All other duties, as assigned.

REQUIREMENTS

Candidate must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills. Ability to change directions quickly as workflow needs change. Experience using Microsoft Outlook and Word. 2 years of experience working in hospitality services. Bachelor's degree and/or Law firm experience preferred. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law. Experience Required 2 year(s): Experience working in hospitality services. Law firm experience preferred. Education Preferred Bachelor's or better

Behaviors Preferred Team Player:

Works well as a member of a group

Loyal:

Shows firm and constant support to a cause

Detail Oriented:

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated:

Devoted to a task or purpose with loyalty or integrity

Motivations Preferred Self-Starter:

Inspired to perform without outside help

Flexibility:

Inspired to perform well when granted the ability to set your own schedule and goals Ability to Make an

Impact:

Inspired to perform well by the ability to contribute to the success of a project or the organization Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.