Job Description
Event Specialist Skill United States, Illinois, St. Charles May 29, 2026
Overview Placement Type:
Temporary Salary:
$28-31 Hourly Start Date:
Jun 15, 2026 The Event Specialist supports the planning, coordination, and execution of experiential learning events for post-licensure nursing students. This role focuses heavily on event logistics, student communications, vendor coordination, and operational support for immersive learning programs that prepare students for clinical environments. This role is 20-30 hours per week and up to 40 once every 8 weeks. This individual will serve as a key point of contact for students, faculty, venue partners, and third-party vendors while ensuring a seamless event experience from pre-planning through on-site execution. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple moving pieces in a fast-paced environment. This role also offers the opportunity to identify process improvements and contribute new ideas to enhance operational efficiency and the student experience. Key Responsibilities Event & Program Coordination Coordinate logistics for experiential learning programs, including skills immersions, intensives, and future commencement support initiatives
Manage event planning timelines and ensure all pre-event deliverables are completed accurately and on schedule
Organize student registration lists, group assignments, and attendee tracking
Coordinate with venue partners, faculty, marketing teams, and third-party vendors to support successful program execution
Oversee event materials including signage, printed collateral, name badges, student kits, and supply management
Submit attendee lists to vendors and review proofs for accuracy prior to production Student Communication & Support Serve as the primary point of contact for student questions related to experiential learning events
Manage shared inbox communications and provide timely, professional responses
Ensure students receive accurate event details, schedules, and logistical information
Support a positive student experience by resolving issues and escalating concerns when needed On-Site Event Support Attend and support experiential learning events on-site at the Q Center in St. Charles, IL
Assist with event setup, registration, directional signage, and student check-in coordination
Partner with faculty, venue staff, and support teams to ensure smooth event operations
Troubleshoot real-time logistical or attendee issues during events Operations & Continuous Improvement Maintain and update operational trackers, spreadsheets, and reporting documents
Monitor attendance trends and enrollment changes leading up to each event
Identify opportunities to improve workflows, communication processes, and operational efficiencies
Contribute ideas and recommendations to improve the student and faculty experience Qualifications 2+ years of experience in event coordination, higher education, student services, operations, hospitality, or related fields
Strong organizational and project coordination skills with exceptional attention to detail
Ability to manage multiple priorities and deadlines simultaneously
Excellent verbal and written communication skills
Comfortable working independently and collaboratively within a small team environment
Proficiency with Microsoft Office Suite, especially Excel and Outlook
Experience coordinating vendors, logistics, or large group events preferred
Ability to work on-site during weekend events approximately every 8 weeks Schedule & Work Environment Part-time contract role averaging approximately 20-30 hours per week
Weekend event support required approximately every 8 weeks
On-site presence required during event weekends at the Q Center in St. Charles, IL
Opportunity for long-term extension or full-time conversion based on business needs and performance #LI-BS1
